HBO Executive Assistant, Account Management

Employer
HBO
Location
Santa Monica, California
Salary
HBO Executive Assistant, Account Management
Posted
Jan 11, 2019
Level
Entry Level
Metro Area
Los Angeles
Duration
Full Time

OVERALL SUMMARY:

Position responsible for providing administrative day-to-day assistance for two Vice Presidents and additional staff as necessary. Responsibilities also include special projects and collaboration with other Executive Assistants.

PRIMARY RESPONSIBILITIES:

 

  • Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: scheduling meetings, making domestic/international travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing.

  • Responsible for providing set-up support and help for new staff, including arranging for office furniture, phone/IT/computer, supplies, ID cards, etc.

  • Ability to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel and Keynote.

  • Adherence to sensitive timelines, deadlines, and confidential materials.

  • Analysis and Reporting: Assist team with the development and distribution of weekly, monthly and ad-hoc analysis.

  • Build and maintain excellent relationships with key cross-divisional personnel and external partners.

  • Tracking and communicating details of digital sales promotions with internal teams


  • REQUIREMENTS:

     

  • College degree is strongly preferred

  • Superior organizational and communication skills required.  Ability to interface up to senior level executives is essential

  • Multitask in a fast paced environment while demonstrating strong prioritization skills

  • The ability to think creatively and maintain a positive attitude

  • Strong proficiency with Mac/PC Computer with knowledge of Outlook, Excel, PowerPoint, and Keynote

  • Entertainment industry and/or digital media experience a plus