Executive Assistant & Office Manager

New York City, New York (US)
55K - 70K depending on experience and attitude.
Jan 29, 2019
Metro Area
New York
Full Time

The Executive Assistant/Office Manager (EA/OM) candidate will bring proven experience, energy, enthusiasm, and organization to the RLM offices in Midtown East. The successful EA/OM candidate will possess a high level of confidentiality and ability to prioritize and collaborate with executive staff, team members, and external colleagues and clients. Excellent computer skills, proven digital/social prowess (corporate/agency), extreme attention to detail, strong writing and communications skills are a must.

If you are a polished and professional EA/OM looking to work for the most dynamic, nimble and uniquely specialized PR + full-service Marketing/Communications firm in NY, this may be the next role for you!

Responsibilities include, but are not limited to:

Executive Support
•    Provide direct support to the CEO and Exec Director to facilitate smooth and effective daily operations
•    Impeccable calendar management 
•    Perform written/administrative tasks as assigned
•    Assist with preparation of materials for meetings/presentations
•    Take minutes of internal meetings
•    Telephone screening; draft email responses
•    Respond to incoming phone calls, email outside partners and vendors with high degree of professionalism
•    Assist in development of biz dev materials such as proposals, PowerPoints/Keynotes, infographics, and other supporting materials as needed

Staff Liaison & Office Management
•    Maintain confidential company and employee files and databases
•    Assist in meeting agenda/materials creation for both internal and external meetings
•    Serve as account coordinator supporting administrative/housekeeping functions for accounts
•    Reporting and tracking of media, influencer, social coverage and engagement for clients
•    Process corporate credit card transactions, liaise with fiscal department/CFO on accounts payable/billing as-needed
•    Troubleshoot printers, copier, server, and general office equipment (in partnership with external IT support)
•    Coordinate and manage staff reimbursements; manage staff PTO and other housekeeping databases
•    Solve workspace issues as they arise
•    Handle independent projects as needed
•    Commitment to company values and adherence to policies

•    Bachelor’s or above 
•    Previous experience as an executive assistant and/or office manager (experience in at least one of the roles is mandatory)
•    Highly proficient in MS Office and Google apps
•    Strong organizational skills and real attention to detail
•    Excellent written and verbal skills, including editing and proofreading skills
•    Ability to work well with others and be extremely flexible and professional
•    Ability to maintain diplomacy and discretion
•    Ability to coordinate tasks and deadlines across multiple departments

RLM Offers

•    Competitive salary.
•    Annual merit and spot bonuses.
•    Promotion opportunities.
•    Generous vacation policy (including office closure between Christmas and New Year’s).
•    Year round summer Fridays.
•    100% Education Reimbursement.
•    Commuter Benefits.
•    Health and Disability coverage.
•    Regular team building and development training.