Publishing Assistant

Location
Santa Fe, New Mexico
Salary
Competitive Annual Salary + Bonus + Health Insurance + 2 Weeks Paid Vacation + Free Lunch Daily
Posted
Jan 29, 2019
Ref
Publishing Assistant
Level
Entry Level
Metro Area
Albuquerque
Duration
Full Time

JOB SUMMARY

The Publishing Assistant is responsible for all the administrative needs of a thriving, non-profit artbook publishing company in Santa Fe, NM. 

DATA MANAGEMENT/REGISTRAR

- CRM: keep up-to-date info on all contacts, including artists, writers, customers, donors, volunteers, interns; update all info on shared drive and newsletter master lists; 

-Inventory: manage in-house inventory of art books, original artwork, limited editions, and keep track of all items that enter/leave inventory;

-Shipping: work closely with warehouse to ensure proper distribution of individual orders, author copies, and fulfillment for independent bookstores, galleries, and events.

-Invoicing: generate and track invoices via PayPal.

MARKETING AND PR

-work closely with artists and writers to create catalog copy, websites, press releases, and event descriptions;

-create book PDF's, sample images, Dropbox links;

-create unique press/outreach target list for each title;

-work closely with the Communications Director to contact members of the press and secure placements in local, national, and international media.

EVENTS

-participate, promote, and help generate community engagement for Artist Openings & Talks, Donation Days, Paris Photo, Artist Weekend.

SKILLS

-Computer Skills: Microsoft Suite (Word, Excel); Adobe Creative Cloud (Acrobat, INDD, Photoshop); Google Docs; Dropbox; PayPal; MailChimp; WordPress.

-General Skills: meticulous editing and attention to detail in all correspondence and communication; comfortable speaking on the phone and in person with artists, curators, editors, major donors, journalists, customers, and booksellers; equally adept as part of a team or working independently; ability to lift 30-lb. boxes up and down stairs.

-Salary and benefits commensurate with experience.