Executive Assistant to the CEO and President

Location
San Francisco, California
Salary
Competitive salary and benefits
Posted
Feb 11, 2019
Metro Area
San Francisco
Duration
Full Time

POPSUGAR is looking for a motivated, resourceful, and organized Executive Assistant to join our team in San Francisco, supporting both our CEO and President. Our ideal candidate has exceptional project management skills, an ability to make decisions independently, and a love for media and pop culture. This role is an incredible opportunity to learn all facets of a dynamic, fast-growing media business; previous occupants of this position have gone on to work in everything from social media to business development to brand merchandising at POPSUGAR. 

 

Responsibilities:

  • Extensive calendaring and scheduling of internal and external meetings as well as personal calendaring
  • Business and personal travel planning for both international and domestic travel including management of complex air, hotel, conference, and meeting itineraries 
  • Review and process contracts and expenses while maintaining professionalism and confidentiality
  • Handle high-level inquiries quickly and proactively
  • Organize and plan meetings, events, and conferences involving POPSUGAR Board of Directors, POPSUGAR Executives, and staff members
  • Handle confidential and non-routine information and facilitate communication between appropriate departments
  • Serve as the liaison with senior level executives and key business stakeholders to ensure a continuous and efficient operation
  • Partner with other Operations Teams, including HR, Finance/Accounting, IT, and Facilities
  • Seek out and proactively suggest improvements to processes and new responsibilities and projects as needed
     

Qualifications:

  • Minimum one year experience as an executive assistant preferred, but not required
  • Ability to thrive in a fast-paced, dynamic environment and change priorities on a dime 
  • Proven ability to prioritize effectively and meet deadlines while maintaining attention to detail and accuracy
  • Strong sense of integrity and discretion and the ability to handle sensitive information appropriately
  • Ability to exercise sound judgement and make independent decisions
  • Demonstrated competency in resolving complex problems with strong analytical skills
  • Ability to take initiative and know when to escalate challenging situations
  • Outstanding written and verbal communication skills
  • Ability to tackle opportunities and challenges with a positive attitude
  • Experience in event-planning is a plus
  • Excellent organizational skills

 

About POPSUGAR:

POPSUGAR Inc. is a global media and technology company including lifestyle media publisher POPSUGAR, quarterly subscription box POPSUGAR Must Have,  makeup line Beauty by POPSUGAR and the POPSUGAR Collection at Kohl’s. POPSUGAR is a leading lifestyle brand for young women, delivering inspiring, informative, and entertaining content in multi-platforms across entertainment, fashion, beauty, fitness, food, parenting, news, and more. POPSUGAR attracts a global audience of 1 in 2 millennial women in the United States.  
 

POPSUGAR Inc. operations internationally include Australia, the Middle East, and the UK, with offices in San Francisco, New York, Los Angeles, Chicago, and London. The company is privately held and funded by Sequoia Capital and IVP. For more information about POPSUGAR Inc., visit corp.popsugar.com.