Assistant - National Publicity

Posted: 2/13/2019

Location: Universal City, California
Function: Marketing & Communications
Specialty: Branding, Digital Marketing, Social Media
Level: Manager (Supervisor)
Duration: Full Time
Salary Description: competitive


Essential Responsibilities:
  • Administers clerical duties such as managing bosses contacts and calendars, coordinating travel, processing expenses, filing and covering phones
  • Creates and maintains filmmaker and talent publicity schedules
  • Assists with the creation of memos such as screening reports and quote documents
  • Monitors various national and regional publications for breaks relating to all Universal projects
  • Facilitates print and broadcast breaks and tune-ins
  • Facilitates billing and creating POs
  • Creates and process TRs
  • Books screening rooms and theaters, manages RSVPs and check-in for attendees, circulates attendance lists
  • Assists with spotting celebrity guests on the red carpet at premieres
  • Assists with the execution of press events including junkets, screenings, set visits and custom content days
  • Books recruited audiences for screenings when needed
  • Books travel for filmmakers and talent
  • Reconciles team corporate card charges
  • Creates internal and filmmaker distribution lists and circulates various memos to each
  • Maintains upkeep of contact lists


  • Basic Qualifications:
  • 2+ years of experience in the entertainment industry specifically within marketing, promotions or publicity.
  • Working knowledge of Microsoft based software: Outlook, Word and Excel

    Eligibility Requirements:
  • Interested candidates must submit a resume/CV online to be considered
  • Must have unrestricted work authorization to work in the United States
  • Must be willing to join Local OPEIU L174 Union
  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

  • 4-year college degree in marketing or related field is preferred but not required
  • An individual seeking this position should have past experience working with multiple clients, departments, etc.
  • Strong written and communication skills
  • Excellent computer and research skills
  • Flexibility to maintain ever-changing schedules and documents
  • Extremely detail-oriented and organized
  • Able to work well under pressure and be flexible in an ever-changing environment

    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

    NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

  • We are one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news and information to a global audience.

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