Personal/Executive Assistant

Employer
Alison Mazzola Communications
Location
New York City, New York (US)
Salary
A competitive salary commensurate with experience and skills, plus benefits.
Posted
Mar 21, 2019
Ref
PA/EA
Specialty
Administration, Events
Level
Entry Level
Metro Area
New York
Duration
Full Time

The Company

Alison Mazzola Communications, Inc. (AMC) is a boutique public relations and special events agency that specializes in luxury lifestyle brands, with an emphasis in nonprofit, home and the arts.  It is led by the founder and native New Yorker, Alison Mazzola, who spearheads successful PR campaigns and special events for each of the company’s clients.

The Position

AMC is seeking an experienced personal/executive assistant who is proactive, dedicated and organized to support the President/Founder, Alison Mazzola.  The ideal candidate must be detail-oriented, have a "roll-up your sleeves" attitude and strong problem-solving skills.   The Assistant must have the ability to work under pressure in a fast-paced environment. 

Principal Responsibilities

  • Manage the President's daily calendar of appointments, calls, meetings, key projects and follow-up.
  • Coordinate travel arrangements and travel itinerary.
  • Manage and complete special projects and other duties as directed by the President.
  • Handle all administrative needs.
  • Maintain client files, database and record keeping needs of the practice.
  • Assist events team as needed.

Qualifications

  • B.A./B.S. or A.A./A.S. degree preferred. 
  • Minimum of 2-3 years working in an administrative or personal assistant role; event planning experience a plus but not required.
  • Proven track record of ability to multi-task and prioritize.
  • Strong written, verbal communication and organizational skills.
  • Excellent follow through skills with attention to detail. 
  • Advanced experience with Microsoft Office, experience working with databases such as Donor Perfect preferred.

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