Operations Associate

New York City, New York (US)
Competitive and eligible for health, dental, vision and 401k
Apr 08, 2019
Metro Area
New York
Full Time

SUMMARY:  Responsible for the management of business tasks that ensure the consistent flow of information for the completion of processes required in the receipt of product, foreign bindery shipments, release of new titles and fulfillment of backlist. Coordinate foreign sales and author contribution. Primary contact for in-house employee book orders.



  • Track on and report status of all imported printings
  • Coordinate all stock transfers to & from UK and Australia
  • Primary contact with freight forwarder
  • Report on status of Hot title shipments
  • Track Frontlist shipments to key accounts
  • Coordinate billing with proof of delivery
  • Distribute Daily Inventory Receiving Report
  • Coordinate with Production and freight forwarder expediting of freight

New Release

  • Run and Distribute Weekly New Title Release Report
  • Execute changes to weekly new title release schedule (cuts, changes in release date, changes in pub date)
  • Coordinate with Sales, Editorial, Publicity and Distributor
  • Create and Distribute weekly New Release Billing Report
  • Monitor inventory against proposed sales projections for reprint recommendations

In-House Operations

  • Create internal office invoices for advance payments, foreign sales and miscellaneous sales.
  • Review and approve all invoices from logistics vendors; resolve issues when necessary



  • 2-3 years of experience required, publishing experience preferred but not required
  • Strong working knowledge of Microsoft Excel – critical (VLOOKUP, pivot tables, formulas, functions, etc.)
  • Must be process and detail oriented
  • Excellent oral and written communication skills
  • APICS affiliation a plus

Similar jobs

Similar jobs