Executive Assistant

Posted: 4/13/2019

Location: New York, New York
Function: Sales & Business Development
Specialty: Business Development, Sales
Level: Manager (Supervisor)
Duration: Full Time
Salary Description: competitive

This Executive Assistant position supports the office of the Chairman, Ad Sales & Client Partnerships within the Advertising Sales Division. The Executive Assistant is responsible for providing professional phone coverage at all times, managing schedules, coordinating meetings, handling travel arrangements, preparing the chairman for meetings, working with the entire office of the chairman to ensure success.

Duties and Responsibilities
  • Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
  • Supports the chairman in managing complex schedule and coordinating meetings with internal and external parties
  • Coordinates and schedules meetings across multiple time zones including sending attendee invitations, handling logistical details (directions, parking, itineraries, ordering meals and/or equipment), gathering, printing and preparing necessary presentation materials. Uses initiative to prioritize appointments and meetings based on personal knowledge of workload and priorities
  • Coordinates heavy travel schedules and arrangements, collects required travel documentation
  • Prepares and processes P-card and Travel & Expense Reports to ensure all are submitted on time and reimbursements are made
  • Maintains proper record keeping and filing system for all work
  • Composes and types routine e-mail correspondence
  • Performs basic administrative tasks, e.g. faxing, photocopying and filing
  • Assists other department members as necessary
  • May assist in making arrangements for temporary help, storage, meeting offsites etc.
  • Maintains contact lists
  • Relationship building with other EAs across the division and industry to ensure proper attention is paid to the needs of the office

  • Qualifications:
    • Minimum 2 years professional experience as an administrative assistant or in customer service
    • Proficient in Microsoft Word, Outlook, PowerPoint, and Excel preferred

    Eligibility Requirements:
    • Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
    • Willingness to travel and work overtime, and on weekends with short notice
    • Must be willing to work in New York
    • Must have unrestricted work authorization to work in the United States
    • Must be 18 years or older

    • Interest in Advertising Sales industry
    • Excellent verbal and written communication skills
    • Ability to interact and communicate with all levels of management in a professional manner
    • Exposure to working on global teams and/or an international business environment
    • Meticulous attention to detail and ability to prioritize effectively while minimizing errors
    • Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
    • Demonstrated ability to work on a team and willingness to give assistance to co-workers in other areas
    • Must be able to maintain department business with the utmost confidentially
    • Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment
    • Must be able to work at a fast pace while managing multiple tasks and maintaining a professional attitude
    • Superior organizational skills both in approach and execution of work
    • Excellent decision-making capabilities and ability to be flexible in work environment
    • Make recommendations about tasks and execute them with minimal direction
    • Self-starter with high energy who is able to initiate projects and see them through to completion
    • Maintains a high standard of discretion and integrity in handling of confidential information
    • Knowledge of all basic office equipment required

    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

    NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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