Associate Editor

94118, San Francisco
28.21 - 37.80
Aug 01, 2019
Editor / Editorial
Metro Area
San Francisco
Full Time

The Fine Arts Museums of San Francisco is seeking an Associate Editor. Under supervision, the Associate Editor will support the production of all publications originating in the department of Publications, including catalogues and other books; the Museums' member magazine Fine Arts; printed ephemera, signage, invitations, retail products, and website entries; and other editorial projects created for the Museums. The Associate Editor will coordinate, edit, proofread, and traffic exhibition didactics and other related materials in liaison with the Editors. Responsibilities also include assisting the Director of Publications and Editors in copyediting, proofreading copy, researching images, and performing other duties as assigned.

 Typical Duties and Responsibilities: 

  1. Copyedits materials to conform to the Museums' house style, including materials originating from the Curatorial, Education, Exhibitions, Development and Membership, and Marketing and Communications departments. Submits edited text to graphic designers and reviews designers' layouts.
  2. Coordinates with Curators, Editors, and Exhibitions staff to receive, edit, proofread, and traffic exhibition didactics, including labels and wall panels, from curators for both special exhibitions and the permanent collection. Reviews didactics, tracks changes, and works with curators to finalize texts. Submits edited text to graphic designers and reviews layouts.
  3. Copyedits and proofreads exhibition catalogues and museum books, works closely with the Director of Publications on these and other book publishing endeavors. Inspects final publication materials for catalogues and books, and liaises with designers, printers, and other third parties. Assists Director of Publications in procuring images and copyright information for catalogues and books; helps to compose flap and marketing copy for catalogues; helps to compose book and catalogue proposals.
  4. Assists Editor in production of Fine Arts, the Museums' member magazine. Writes or edits articles as assigned. Helps procure images, locates copyright information, and assists in clearing permissions. Aids in circulating drafts for comment and approval. Serves as additional proofreader for the magazine.
  5. Oversees publications book inventory and distribution. Assists the Director of Publications with invoicing and budget projects.
  6. Assists members of the Publications Department, including routine office tasks, correspondence, phone calls, or record-keeping, as assigned.

Minimum Qualifications: 

Education: B.A. in Art History, English, or a related field from an accredited college or university. 

Work Experience: Minimum of three years of experience editing in a museum, publishing house, or art-related entity. Experience working on art or museum books preferred. Experience working in a museum environment desirable. 

Additional Knowledge: Familiarity with art and art-historical terms and nomenclature preferred. Knowledge of French, German, Italian, and/or Spanish desired but not required. Knowledge of PhotoShop and InDesign desired but not required. 

Skills and Abilities:           

  • Exceptional writing, editing, and proofreading skills with an impeccable knowledge of the English language and rules of grammar
  • In-depth knowledge of the Chicago Manual of Style
  • General understanding of graphic design principles and print production procedures
  • General understanding of U.S. Copyright Law and its application to art rights and reproductions
  • Strong organizational skills and the ability to set editorial schedules and protocols to ensure the highest levels of efficiency and accuracy
  • Ability to communicate effectively, succinctly, and politely with others, exercising sound judgment, tact, and diplomacy
  • Ability to work independently and as a team player
  • Ability to set priorities, anticipate demands, coordinate stringent deadlines, and work efficiently under pressure
  • Ability to work simultaneously on multiple projects in a complex, highly demanding, and fast-paced work environment, including flexibility to meet shifting demands and priorities
  • Ability to visually inspect detailed printed material
  • Ability to work on computer, using MS Office and Adobe Acrobat, on both Mac and PC platforms 


Step 1 of the pay range is $28.21 per hour.

This is a union position eligible for the Museums' benefits package, including medical, dental, and vision insurance plus a generous time off package.

Application Deadline: August 14, 2019


The Fine Arts Museums of San Francisco are the city's largest public arts institutions and comprise the de Young and the Legion of Honor museums. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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