Executive Assistant - Global Promotions

Posted: 8/16/2019

Location: New York, New York
Function: Marketing & Communications
Specialty: Branding, Digital Marketing, Social Media
Level: Manager (Supervisor)
Duration: Full Time
Salary Description: competitive


Ensures a fluid work environment within the office of the Executive(s) they support by performing administrative/clerical and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

MAJOR RESPONSIBILITIES:
  • Provides administrative and secretarial support for the executive(s) and corresponding department that may include typing, mailing, emailing, faxing, dictation, copying and other essential clerical duties.
  • Maintains executive(s)’ calendar, makes all necessary arrangements for appointments and travel.
  • Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO procedures.
  • Develops and maintains reports (including expense reports), databases, spreadsheets and/or files as appropriate and required.
  • Screens/prioritizes/directs incoming calls and mail/correspondence taking appropriate actions as necessary.
  • Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
  • Perform other duties as assigned.

  • SCOPE: Responsible for coordinating and executing all clerical duties for Executive(s) in order to ensure effective and efficient time management.


    • Proficiency in MS Word and Excel required.
    • Proficiency in MS PowerPoint and Outlook preferred.
    • Proficiency with telecommunication devices (e.g., Blackberry, iPhone) preferred.
    • Familiarity with UO systems is a plus.

    EDUCATION:
    • High school degree or GED is required. Bachelor’s degree is preferred.


    EXPERIENCE:
    • 3 to 5 years of senior administrative assistant experience required; or equivalent combination of education and experience.

    Your talent, skills and experience will be rewarded with a competitive compensation package.

    We regret, due to the volume of responses, only applicants of interest will be contacted. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Parks & Resorts via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Parks & Resorts HR/Recruitment will be deemed the sole property of Universal Parks & Resorts. No fee will be paid in the event the candidate is hired by Universal Parks & Resorts as a result of the referral or through other means.
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