Office Manager

Posted: 10/5/2019

Location: Washington, Washington D.C.
Function: Operations & Strategy
Specialty: Operations
Level: Experienced (Non-Manager)
Duration: Full Time
Salary Description: competitive

 




About the Team

 

Serving over 6 million senior executives, thought leaders, and industry professionals, SmartBrief is the leading online publisher of targeted business news and information by industry. By combining technology and editorial expertise, SmartBrief filters thousands of sources daily to deliver the most relevant industry news in partnership with more than 180 trade associations, professional societies, nonprofits and corporate entities. Visit www.smartbrief.com for more details.

Job Purpose

SmartBrief has recently been acquired by Future plc, a global media business. As part of the acquisition, we are now looking for a brilliant Office Manager to join our Washington DC office to play an integral role in supporting the teams and executives with administration and office management tasks.

This is going to be a busy role so you will need to be organized and efficient! Previous experience in a similar office manager/executive assistant role in a fast paced media or technology business would be really helpful but mostly you will need to have great attention to detail and be a master of spinning plates!

Key responsibilities

  • Primary responsibility for Office Management for DC location and other locations as necessary

  • Manage travel arrangements and Company travel policies for all employees, including cost control, cost centre reconciliation and monthly reporting

  • Provide executive administrative support to C-level executives

  • General administration support to the teams and be the first point of contact for admin queries

  • First point of contact for phone calls to main line and all visitors entering office

  • Ad hoc project work as and when required

  • Arranging and attending corporate events 

  • Coordinate team events, meetings, client meetings, dining, etc


What do I need to succeed?

  • Demonstrable administration and office management experience  

  • Excellent interpersonal skills along with confident verbal and written communication skills

  • Proven success at supporting busy and challenging teams, adhering to deadlines

  • Strong IT skills with proficiency in Microsoft Office/ G-Suite and the ability to pick up new systems quickly

  • Proactive and positive attitude even under pressure and managing several competing tasks 

  • Ability to problem-solve and use initiative will be essential for success

  • Works well under pressure – resilient and confident 

  • High attention to detail

  • Flexible, highly adaptable attitude

  • Fantastic organizational skills and time management

  • Expert prioritization skills

  • Has worked in a fast-paced, ever changing environment

  • Good numerical skills

  • Able to work and adapt in an environment that changes at pace

  • Experience with Concur preferred
     

What will I get in return?

As well as our standard benefits, we have a number of awesome perks available to our staff including:

  • Unlimited paid time off (yes you read that right!)

  • A share in our success- every member of staff receives a profit pool bonus at the end of our financial year.

  • Free food (monthly munchies, bagel Fridays, fresh fruit & snacks and coffee and tea on tap)

  • Central office locations with cool open plan working spaces

  • Free digital magazine subscriptions and access to back copies of our print magazines and bookazines

  • Onsite gym

  • Annual Future conference - get together with your colleagues to celebrate success and look forward to what's next

  • Regular staff socials arranged by our wonderful Employee Community & Culture committees

  • Huge opportunities to learn and develop whether through professional qualifications, exposure to incredible business projects or informal lunch & learns, hosted by your colleagues

  • Give something back- Future will match your personal charity fundraising efforts up to $400

We are Future

Connectors. Creators. Experience Makers

We have big ambitions to transform media and change people’s lives. Together, we connect people to their passions through the high-quality content we create and the innovative technology we pioneer. It’s an incredibly exciting time to join!

Future is the name behind market-leading brands in specialist sectors across technology, gaming & entertainment, music, creative & photography, hobbies, knowledge and home interest. 

 

We’re dedicated to creating loyal fans of our brands, and the number is growing all the time. Our global reach is phenomenal with over 250 million consumers across 180 + world-leading brands. It’s an incredible privilege to have such a passionate audience base across our websites, magazines, social media and events.

But that’s not enough – we continue to add to our portfolio and restlessly look to improve, innovate and push the boundaries of what can be done. We are developing leading-edge proprietary technology which is disrupting the media marketplace.

Together, we’re exceeding the expectations of everyone we exist for – our audiences, clients, staff and shareholders. In a short space of time, Future has transformed into an innovative global media platform.

We reap the rewards too, of course, with a fun and creative place to work with endless opportunities to forge a career. We believe in teamwork that transcends location,  so we don’t have a Future HQ but a globally connected workforce.

Every kind of talent is celebrated here.. We hire for person not for the role, looking for people who share our ambitions to be bold and innovate, making Future a global success story.

Let’s do this!

To apply for this role, please submit your CV and a covering letter explaining why this is your dream job!

 

 

 

Future plc is an international publishing and media group, and a leading digital business. Founded in 1985 with one magazine, today we have offices in London, Bath, Bournemouth, Bromsgrove, New York, San Francisco and Sydney. At Future we believe in te...

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