Executive Assistant

Posted: 10/7/2019 | Expires: 11/6/2019

Location: Chicago, Illinois
Category:
Role:
Level: Experienced (Non-Manager)
Duration: Full Time
Salary Description: Commensurate to experience

We have a great opportunity for a dynamic and experienced Executive Assistant. In this exciting role, you are the point person for all administrative needs of the office. You are the team's liasion to building and IT to manage building and tech issues. As the Executive Assistant, you provide executive and administrative support to the executive team of four senior executives.

Job Number: R50010165

A SNAPSHOT OF YOUR RESPONSIBILITIES

  • Manage a variety of projects for the executive team  
  • Answer phones, prepare expense reports, coordinate travel
  • Organize lists and invites for client events
  • Prepare and update Power Point Presentations, Word documents and Excel charts
  • Respond to Executives' inquiries as appropriate
  • Anticipate and prepare executive’s daily schedule of meetings and priorities
  • Maintain confidentially at all times
  • Provide administrative support for three Department Managers and their teams
  • Schedule internal and external sales and marketing meetings and conference calls
  • Coordinate logistics for meetings, events, team off-sites, client meetings and interviews
  • Onboard the team's new hires to ensure all tech and supply needs are available day one
  • Maintain office supplies by checking inventory, anticipating needed supplies, and placing orders with Facilities
  • Special projects as needed

WHAT YOU WILL NEED

  • At least 5 years' Executive Assistant experience supporting senior executives 
  • Strong verbal and written communication skills
  • Strong proficiency with Microsoft Office applications, particularly Excel, Power Point and Outlook
  • Excellent organizational and interpersonal skills with ability to interface with executives, assistants and other internal and external constituents
  • Ability to multitask and respond quickly to changing priorities
  • Proactive problem solver who thrives in a fast-paced environment
  • Professional phone and email etiquette
  • College grad preferred
  • Must be polished and professional

Under the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News, FOX Sports, the Fox Network, and the FOX Television Stations.

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