Variety: Associate Marketing Events Manager

Location
Los Angeles, California
Salary
Base + Benefits (Medical, Dental ,Vision & 401k)
Posted
Oct 14, 2019
Function
Production
Metro Area
Los Angeles
Duration
Full Time

Variety: Associate Marketing Events Manager

The Associate Events Marketing Manager will assist in managing department related tasks, will help to coordinate larger events led by senior managers and will independently manage their own events as directed. 

Responsibilities:

  • Event Research
    • Research and develop creative concepts, activation ideas, décor / design schemes
    • Create event design decks for Variety and for sponsors
    • Attend venue site checks and determine venue feasibility; notes, pictures & measurements for all production
    • Assist on sponsor calls and liaise in meetings and calls and maintain notes and materials
  • Event Marketing
    • Liaise with internal team regarding special events including seating, RSVP process and follow up
    • Work closely with internal creative team for all event collateral / creative assets
    • route event creative for approval
  • Event Logistics / Production
    • Assist with creation and maintenance of all necessary production documents, forms, spreadsheets as needed:
      • Timelines / ROS / Program
      • Budget creation, submission and reconciliation with the finance team
      • Sponsor Deliverables (with sales team)
      • Production of printed materials and all event collateral
      • Floorplans / Layout
      • BEOs and contracts (all f&b / catering / staffing, parking, security)
      • Vendor / Venue orders and invoices
      • Event Permits
  • Onsite event management
    • Assist with all onsite event logistics and production
    • Liaise with vendors, venue & staff logistics, questions, concerns
    • Coordinate production companies with load-in, load-out and all event logistics / timeline
  • Event Post-Production
    • Reconcile outstanding invoices
    • Make all event related payments
    • Confirm all post-event logistics with vendors / venue
    • Update final event budget
    • Schedule post-event calls / emails with all appropriate entities
    • Provide post event analysis, budget recaps, internal and client feedback
  • Other Marketing Functions
    • Choose select photos from events
    • Maintain marketing, venue and vendor lists
    • Maintain internal events calendar and invite appropriate staff
    • Assist with overall event organization including mailings, calendar invites and conference calls
    • Create, negotiate and maintain vendor / venue relationships and logistics
    • Conduct consistent venue research for conference locations and private events
    • Keep reviewing event trends and event vendors; build a large arsenal of contacts

Qualifications:

  • Previous event production experience
  • Extremely organized and punctual
  • Creative thinker with strong hands-on experience in planning
  • Efficient in Microsoft office

About Variety:

Recognized and respected throughout the world as the definitive voice of the entertainment industry, Variety has been the premier source of entertainment news for over a century. Since 1905, the most influential leaders and decision makers in entertainment have turned to Variety for timely, credible and straightforward news, analysis and perspective — taking our readers behind the cameras, curtains and screens of film, television, theatre and digital media with our unique, award-winning combination of breaking news reporting, insightful deep dive think pieces and engaging, must-read feature spotlights. Variety’s commitment to our community- covering its successes and failures in equal measure- is unparalleled both domestically, in our US entertainment capitals, and abroad, across the rapidly changing international entertainment landscape.

About PMC:

Penske Media Corporation (PMC) is a leading digital media and information services company whose award-winning content attracts a monthly audience of more than 180 million and empowers more than 1 million global CEOs and business thought-leaders in markets that impact the world. Our dynamic events, data services, and rich content entertain and educate today’s fashion, retail, beauty, entertainment and lifestyle sectors. Headquartered in New York and Los Angeles with additional offices in 11 countries worldwide, Penske Media is the way global influencers are informed, connected, and inspired. To learn more about PMC and its iconic brands, visit www.pmc.com.