Legal Coordinator

Expiring today

Location
Arlington, Virginia
Salary
competitive
Posted
Oct 25, 2019
Specialty
Operations
Metro Area
Washington
Duration
Full Time

Legal Coordinator

 

Team: Office of the Chief Legal Officer (OCLO)

Status:  Full-time/Regular/Non-Exempt

 

The Legal Coordinator is responsible for providing administrative support to the Legal team and other OCLO team members. Additionally, he/she is responsible for providing efficient office administration for the OCLO.

 

Essential duties will include, but are not limited to:

 

Administrative Support:

  • Maintain up-to-date calendar of meetings, travel, events and anticipate associated needs
  • Arrange meetings, conference calls and travel; prepare expense reports
  • Type agreements, draft correspondence, emails, etc; proofread documents with high degree of accuracy; operate standard office equipment
  • Create and maintain attorney files and other OCLO files
  • Communicate daily on behalf of the OCLO with PBS senior staff, outside counsel, station representatives, general public, and various other professionals
  • Screen and route telephone calls and answer requests of a routine nature
  • Assist OCLO team members in maintaining trademark prosecution files, applications, registrations, specimens of use and search.
  • Provide back-up administrative support as needed for other members of the OCLO

Office Management:

  • Oversee the inventory of office supplies and equipment for the OCLO;
  • Refine organization of department files, as needed
  • Perform certain office-wide function as assigned, including sharing lunchtime phone coverage schedule with other OCLO team members and additional assistance with mailings to the PBS Board of Directors
  • Perform other duties as assigned.

Requirements for success:

    • 3+ years of administrative experience
    • High school graduate or equivalent; Bachelor’s degree in a related field and/or legal secretarial training strongly preferred
    • Experience supporting several attorneys preferred
    • Legal secretarial experience preferred
    • Strong proficiency with PC-based software, including Outlook, Word and Excel; experience with PowerPoint a plus
    • Excellent written, verbal and interpersonal skills
    • Must be detail-oriented and able to keep track of phone calls, e-mails, correspondence, travel, reports, files, etc.
    • Team oriented and flexible
    • High degree of initiative and ability to take charge/lead without day-to-day supervision
    • Flexibility and diplomacy – including the ability to work closely with all levels of management
    • Ability to use good judgment and provide excellent customer service in all dealings with internal and external contacts, even in high stress situations
    • Proven organizational skills
    • Ability to plan, problem solve, and prioritize several assignments at the same time
    • Maintain confidentiality of work in the OCLO
    • Strong typing skills

    PBS is an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities

     



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