Sales Coordinator

Afar Media
New York City, New York
Competitive annual salary+bonus, medical/dental/vision, flexible PTO, annual travel stipend
Nov 11, 2019
Customer Support, Sales
Entry Level
Metro Area
New York
Full Time

AFAR Media, the leading experiential travel media company, is looking for a Sales Coordinator to support the sales department in the New York office. The Sales Coordinator will assist the full Sales staff with growth and organization of the sales department. The Sales Coordinator will also assist in top client prospecting, client and database management, pitching, and account management of the brands top print, digital and mobile advertisers, while learning the various responsibilities within the sales department. This position reports to the Publisher.


  • Pre-sell client research, i.e. research information about the client’s products and advertising preferences
  • Collaborate with internal marketing, operations and planning teams on client deliverables pre and post-sale
  • Direct sales inquiries to the appropriate Sales Directors and provide information as needed
  • Schedule meetings, conference calls, and web conferences
  • Update and edit presentations, compile weekly revenue pipeline reports
  • Process and manage T+E reports for Sales Management
  • Prepare and organize materials for client meetings
  • Scan news for relevant articles on Sales Directors’ most important accounts
  • Maintain organization and accuracy of Salesforce
  • Create pre-calls including top-line research, recent brand articles, and MediaRadar reports
  • Own IPSOS & AAM reports and manage all research requests
  • Liaise between Pubworx and AFAR, ensuring all ad sales are communicated correctly
  • Manage comp lists and print orders with ProCirc
  • Pull reports from MediaRadar monthly and as needed
  • Create Insertion Orders from media plans
  • Populate RFPs and ensure accuracy on all information and research provided
  • Maintain organization and accuracy of sales server and Google Drive
  • Audit list of target accounts quarterly
  • Liaise between AFAR Office and Building Management
  • Manage office supply inventory and vendor maintenance needs


  • 1-2 years general office experience, media industry experience a plus
  • Excellent organizational skills with attention to detail  
  • Skilled in Microsoft Office (Excel, Word, Outlook), InDesign, Google Drive, Acrobat, Salesforce
  • Excellent project and time management
  • Strong written and verbal communication skills 
  • Strong sense of urgency and ability to prioritize
  • Creative and progressive thinker
  • Positive and enthusiastic attitude
  • Flexibility
  • Strong work ethic

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