Assistant, Creative Services

Posted: 11/13/2019

Location: Universal City, California
Function: Marketing & Communications
Specialty: Branding, Digital Marketing, Social Media
Level: Manager (Supervisor)
Duration: Full Time
Salary Description: competitive

Role Summary:
As part of Focus Features Marketing team, the creative services assistant will be responsible for executive and administrative support for creative marketing finishing. This assistant supports the VP and works closely with the Director and Coordinator of the department, and interfaces with all of UPCO (Universal Pictures Creative Operations) and Focus Features. This includes scheduling and coordination; team meeting management, travel planning, budget and expense reconciliation. In this role, the candidate will work with the Creative Finishing team to ensure effective collaboration and time management. This person would also help the team liaise with internal groups such as legal, music and PR, and external groups.

Essential Responsibilities:
  • Key support for all marketing post-production functions
  • Assistant to the VP of Creative Services: phone coverage, calendar maintenance, scheduling, travel arrangements and expense reports for VP of Creative Services
  • Department scheduling for Trailer finishing: work with vendors and other Focus departments to schedule time with Director (DI bays, Mix stages for picture and audio needs.)
  • Create purchase orders and process invoices for services related to all creative asset creation and delivery, obtaining approval for on time payment
  • QC asset finishes as last in line prior to shipping for all needs including broadcast and digital media.
  • Assist Creative Services Coordinator and Director as needed for daily project tasks including Dubroom Request Forms (DRF), courier services, and general communication with all parties as needed.
  • Maintain database of all hard drives, containing feature and all other finishing materials, as well as finished materials backups
  • Maintain a database of all legal restrictions for marketing campaigns
  • Assist department with film screening links working with post production as needed.
  • Traffic materials to Digital Asset Management system as needed.
  • Archival log maintenance.

  • Basic Qualifications:
  • Detail-oriented approach to execution and troubleshooting
  • Clear, transparent communicator in a fast-paced, layered environment
  • Ability to flex between detail and strategy
  • Excellent organizational and multi-tasking skills with the ability to manage deadlines and budgets
  • Excellent collaboration skills and ability to manage the needs of different departments and their executives
  • 1+ years experience in the entertainment industry, ideally marketing, creative advertising, or post production, including interfacing with multiple clients, departments, etc.

    Eligibility Requirements:
  • Interested candidates must submit a resume/CV online to be considered
  • Must have unrestricted work authorization to work in the United States
  • Willing to work overtime, and on occasion weekends with short notice
  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

    NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

  • We are one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news and information to a global audience.

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