Administrative Assistant

Posted: 12/3/2019

Location: Universal City, California
Function: Marketing & Communications
Specialty: Branding, Digital Marketing, Social Media
Level: Manager (Supervisor)
Duration: Full Time
Salary Description: competitive


Role Summary
The Administrative Assistant will fulfill all administrative duties for the SVP of Marketing & Digital with Focus Features, as well as interact and coordinate with other employees in the department, and more broadly across the company.

Essential Responsibilities
  • Manage general department administrative needs, including meeting schedules, contacts, travel planning, expenses and heavy phones
  • Assist with correspondence between SVP, Marketing and Universal executives, filmmakers, outside agencies, and vendors
  • Become familiar with details of campaign in order to become a team participant
  • Interact with department employees to facilitate the completion of all duties and responsibilities
  • Assist in creating and processing purchase orders and invoices
  • Coordination of filmmaker meetings
  • Develop and execute contracts and sweepstakes (with Focus legal team and outside vendors)
  • Build materials for presentation decks
  • Work with Coordinator position on campaign calendars, integrating additional areas of marketing
  • Assist the marketing team staff in aggregating materials
  • Coordinate scheduling and planning marketing related screenings
  • Attend various meetings with SVP as requested and coordinate agendas and meeting minutes
  • Create impactful Keynote presentations for department as needed
  • Coordinate the Marketing dept. Internship Program, including hiring, overseeing, and evaluating interns


    • Basic Qualifications
  • Be self reliant and able to implement and manage tasks independently.
  • Strong time management skills with a sharp attention to detail.
  • Strong written and communication skills at all levels.
  • Excellent computer skills. Working knowledge of Microsoft-based software: Outlook, Word, Excel, Powerpoint and PhotoShop.
  • Strong writing and communication skills required

    Eligibility Requirements
  • Interested candidates must submit a resume/CV online to be considered
  • Must have unrestricted work authorization to work in the United States
  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

  • Bachelor’s Degree required, preferably in film, marketing/business or communications
  • Professional attitude with the ability to handle confidential information and materials
  • Strong time management skills
  • Team player, and a quick, effective problem-solver
  • Ability to multi-task and work in a fast paced environment
  • Ability to act proactively and follow through

    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

    NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

    • We are one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news and information to a global audience.

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