This position is responsible for assisting the shop with administrative responsibilities.Job Responsibilities:• Perform data entry of charges that need to be applied to a vehicle before it sells, and verify that information is accurately recorded.• Maintain documentation, verification of invoices to ensure correct amount on the work orders compared to actual invoice cost• Respond to department inquiries relating to status of parts and vehicle repair, provide quality service, and assist in resolving problems.• Communicate with departments and management on daily basis to make sure all information is received and posted before a sale.• Submit estimates via email to proper accounts.• Maintain current knowledge of account contracts relating to posting.• Record payroll information for shop employees.• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned with Safety Excellence.• Perform other duties as assigned by management.• May be required to work overtime as business needs dictate.Qualifications:High School Diploma or equivalent required.1 – 3 years of clerical or administrative experience in automotive industry preferred.Valid driver’s license and good driving record required.Ability to drive vehicles with standard and automatic transmission.Good communication and organizational skills required.Basic computer software skills necessary.Must be able to use general office equipment (i.e., copier, fax machine, etc.).Good leadership skills required; must be able to lead and motivate people.Self managed and directed.Medium strength; ability to lift up to 25 pounds.Stooping, bending, twisting, climbing stairs, pushing pulling, walking and reaching may be required for the completion of job duties.Ability to sit or stand for prolonged periods of time.Ability to perform repetitive data entry tasks, manual dexterity.Vision abilities required include close, distance and depth perception.
Work Environment: Most work is performed in a temperature-controlled office environment. May be required to sit for long periods of time at a desk or a computer terminal with the use of calculators, keyboards, telephone, and other office equipment in the course of a normal workday. Occasional exposure to high noise level.
About Cox Automotive
Cox Automotive Inc. makes buying, selling and owning cars easier for everyone, while also enabling mobility services. The global company’s 34,000-plus team members and family of brands, including Autotrader®, Clutch Technologies, Dealer.com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, VinSolutions®, vAuto® and Xtime®, are passionate about helping millions of car shoppers, tens of thousands of auto dealer clients across five continents and many others throughout the automotive industry thrive for generations to come. Cox Automotive is a subsidiary of Cox Enterprises Inc., a privately-owned, Atlanta-based company with revenues exceeding $20 billion. www.coxautoinc.com
Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.
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