Administrative Assistant, Marketing, Lifestyle Networks

Posted: 12/10/2019

Location: New York, New York
Function: Marketing & Communications
Specialty: Branding, Digital Marketing, Social Media
Level: Experienced (Non-Manager)
Duration: Full Time
Salary Description: competitive


Role Purpose
The Admin Assistant, Marketing Lifestyle Networks will provide full administrative support to 3 executives including - EVP, Marketing Lifestyle Networks, SVP, Marketing Bravo & Universal Kids and SVP, Marketing E! & Oxygen as well as serve as liaison with both internal and external constituencies.

Responsibilities
  • Support administrative needs by professionally answering phones, preparing all correspondence and coordinating calendars, including meetings and appointments
  • Gather and prepare necessary presentation materials, meals and/or equipment. Use initiative to schedule appointments and meetings based on personal knowledge of workload and priorities.
  • Screen telephone calls, visitors (including registration at front desk), letters, and answer routine questions.
  • Use judgment to handle inquiries from vendors, candidates, employees, and to resolve concerns/issues as necessary. Handle confidential information with discretion.
  • Assist in preparation and drafting of documents and presentations
  • Collaborate with other Cable Entertainment assistants as needed for company-wide meetings and events.
  • Assist in multiple capacities on special events
  • Track and file departmental invoices and handle departmental purchasing card expenses
  • Coordinate IT and facilities services for department
  • Coordinate travel arrangements
  • Prepare Travel & Expense Reports and ensure all T&Es are submitted on time and reimbursement was made
  • Projects as assigned


  • Basic Qualifications
    •Bachelor’s Degree
    Minimum 1 year work experience in media industry
    •Experience with digital media, focus on social media

    Eligibility Requirements
    •Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
    •Willingness to travel and work overtime, and on weekends with short notice
    •Must be willing to work in New York, NY

    • Strong communication skills, both oral and written
    • Excellent computer skills
    • Must be able to work at a fast pace while managing multiple tasks and maintaining a professional attitude
    • Superior organizational skills and strong multi-tasking abilities
    • Meticulous attention to detail and ability to prioritize effectively
    • Proactive in keeping abreast of industry developments and company news
    • Ability to initiate projects and see them through to completion
    •Working knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook)
    •Ability to handle sensitive and confidential information appropriately

    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

    NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

    We are one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news and information to a global audience.

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