Administrative Assistant, Ad Sales Executive Office
Fox Corporation, New York, NY USA
We produce and distribute content through some of the world’s leading and most valued brands
Level: Experienced (Non-Manager)
The Fox Ad Sales team is currently seeking a highly motivated Administrative Assistant who is ready to roll up their sleeves and add value quickly to our team. The ideal candidate will be energetic, personable, and enthusiastic with superior attention to detail while maintaining confidentiality at the highest level. This position will be an integral part of the day-to-day operations of the ad sales executive division. Reporting to the Vice President, Ad Sales Strategic Initiatives, Office of the President, the Administrative Assistant will be expected to handle time management, gatekeeping, and complex projects in addition to traditional administrative duties in a highly dynamic, fast-paced environment.
A SNAPSHOT OF YOUR RESPONSIBILITIES
Assist VP in coordinating logistics for in-person and virtual meetings, quarterly meetings, town halls, as well as employee and client events (scheduling conference rooms, zoom meetings, catering, manage room setup, receiving visitors, keeping accurate guest lists, liaise with IT for all tech needs, etc.)
Manage VP’s busy calendar with diplomacy and discretion
Act as liaison between the VP and contacts both internally and externally
Manage all travel arrangements both domestically and internationally
Create detailed travel itineraries
Process expense and meeting card reports
Handle heavy volume of incoming calls, visitors and all situations with discretion, diplomacy, enthusiasm, and necessary urgency
Develop and maintain excellent relationships with key contacts within and outside FOX.
Manage both internal and external contact and distribution lists to ensure accuracy and up to date to ensure delivery of all communications sent by VP on behalf of the President
With VP oversight, manage event tickets within the Executive office
Assist VP in the coordination of internal employee trainings, industry charity events & Ad Sales volunteer opportunities
Maintain strict confidentiality and professionalism along with a positive attitude
Ad hoc projects as assigned
WHAT YOU WILL NEED
3+ years of experience providing administrative support with at least two years supporting a senior executive
Professional demeanor with a client-facing presence
Excellent verbal and written communications skills with the ability to build rapport quickly and engage collaboratively with individuals at all levels
Highly organized with excellent attention to detail and ability to juggle multiple tasks simultaneously
Strong initiative, resourcefulness, and ability to work independently
Ability to handle confidential information with a strong sense of discretion
Capacity for problem-solving and troubleshooting with a strong focus on results
Travel arrangement and calendar experience
Proficiency with MS Office products
Excel, PowerPoint, and Outlook proficiency
NICE TO HAVE, BUT NOT A DEAL BREAKER
About Fox Corporation
Under the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News, FOX Sports, the Fox Network, and the FOX Television Stations. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.
Fox News Media
FOX News Media operates the FOX News Channel (FNC), FOX Business Network (FBN), FOX News Digital, FOX News Radio, FOX News Headlines 24/7, FOX News podcasts and the digital streaming subscription service FOX Nation. A top five-cable network, FNC has been the most watched television news channel for more than 17 consecutive years, while FBN has ranked as the number one business channel for the past two years. Owned by FOX Corporation, FOX News Media reaches 200 million people each month.
FOX Sports is the umbrella entity representing FOX Corporation’s wide array of multi-platform US-based sports assets. Built with brands capable of reaching more than 100 million viewers in a single weekend, FOX Sports includes the sports television arm of the FOX Network; FS1, FS2; FOX Soccer Plus; FOX Deportes, FOX College Sports and a majority stake in the Big Ten Network. FOX Sports includes ownership and interests in linear television networks, digital and mobile programming, broadband platforms, multiple web sites, joint-venture businesses and several licensing relationships.
FOX Entertainment, a premier national television broadcaster, is renowned for its combination of appealing primetime entertainment and powerful sports programming. It delivers 15 hours of weekly primetime programming to 208 local market affiliates, reaching approximately 99.9% of all U.S. television households. Among 18- to 34-year-olds, FOX has ranked among the top two networks in primetime entertainment for the past 23 years.
Fox TV Stations
FOX Television Stations is one of the nation’s largest owned-and-operated network broadcast groups, comprising 28 stations in 17 markets and covering over 37% of U.S. television homes. This includes seven duopolies in the top 10 markets: New York, Los Angeles, Chicago, Dallas, San Francisco, Washington, D.C. and Houston; as well as duopolies in Minneapolis, Phoenix, Orlando and Charlotte.
Want to learn more about Fox Corporation? Visit Fox Corporation's website.
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