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Administrative Assistant

HerMoney Media, Inc., New York, NY USA

Work at HerMoney Media, Inc.

Salary: Competitive with benefits

Level: Experienced (Non-Manager)

Duration: Full-Time


HerMoney Media — the exciting hub for all things women and money — is looking for an ambitious administrative assistant with a passion for personal finance and a talent for schedule and account management.

The ideal candidate will be passionate about the many ways money impacts our lives, and believe in our mission to help close the gender wage gap and level the playing field for financial confidence and power.

We’re a small but mighty team, and in true startup fashion, you’d wear many hats in this role. In a given week, you might tackle all of the following:

  • Podcast Transcription
  • Setting up courses for our Finance Fixx program
  • Building and distributing newsletters
  • Onboarding freelancers and other contractors, sending them contracts, and paperwork and invoicing instructions
  • Executing payments and filing payment documentation for all freelancers
  • Managing the HerMoney accounts via Google Admin
  • Managing all aspects of the HerMoney Shop, including adding and editing products as necessary, maintaining inventory and distributing products
  • Managing updates to the HerMoney media kit & rate card
  • Scheduling travel for HerMoney’s CEO, Jean Chatzky, for all virtual and in-person events.
  • Coordinating with clients, partners, and event leaders to finalize Jean's schedule for all virtual and in-person events.
  • Managing Jean's email account
  • Providing event support for Jean at virtual or in-person events
  • Editing and creating decks for Jean’s many presentations

While this job will be an exciting one for the right person, it’s also a challenge — in addition to being a clear communicator, you’ve also got to be an organizational whiz who can respond to HerMoney’s clients promptly and professionally, and juggle multiple responsibilities at once.

Successful candidates will have at least one year of admin assistant experience that includes calendar and schedule management, with experience booking travel. You should also be a strong collaborator, a stickler for accuracy, and be able to meet daily deadlines. You should also be comfortable picking up the phone to work out any travel issues whenever they arise, and ironing out all details of Jean’s speaking experiences to ensure nothing is left misunderstood.

Because this position involves communication with HerMoney’s clients and readers, you should be polished and professional when it comes to email and phone skills, and overall be an energetic and clear communicator. Additionally, you should have stellar organization skills, be highly attuned to detail, and have the ability to transition easily from one project to the next. Because we are a start-up, we abide by the “all hands on deck” and “no job too small” philosophies, so our perfect candidate has an entrepreneurial mindset, and will be willing to jump in and handle several projects simultaneously.

What You’ll Get From Us:

- A friendly and engaged team with a fun and collegial work atmosphere (on Zoom for now, but with in-person meetings as soon as we’re able!)

- Competitive salary

- Health Benefits

- 401(k)

To be considered for the position, please submit a cover letter, resume, and three writing samples to careers@hermoney.com.

In your cover letter, please tell us:

  • The best piece of advice you ever got about money, and why it resonated with you.
  • Why you’d excel in a position that will often require you to transition from calendar management to Google Admin work within a matter of minutes.

About HerMoney Media, Inc.

HerMoney Media is a digital media company focused on personal finance, specifically for women. Our mission is to level the playing field for financial security, confidence and power for women with content that is welcoming, thought-provoking, bold, unbiased and always smart. Via our website, weekly newsletters and podcast, we deliver the curated information women need to manage our money so we can focus on our lives. HerMoney Media is committed to providing equal employment opportunities without regard to race, color, gender, sexual orientation, age, religion, national origin, ancestry, marital or physical or mental disability.

HerMoney Media, Inc.

Want to learn more about HerMoney Media, Inc.? Visit HerMoney Media, Inc.'s website.