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Director of Special Events and Projects

Manhattan College, Bronx, NY USA

Work at Manhattan College

Salary: competitive with benefits

Level: Manager (Supervisor)

Duration: Full-Time


Scope:

The director of special events and projects leads the planning and execution of large scale special events and projects including high level academic and donor events. The position also provides support for strategic College initiatives, as well as for overseeing budget management, contract negotiations, communications and the conceptualization and the day-to-day tracking of the events process. Reporting to the assistant vice president of marketing and communication, experience in higher education special events and projects and familiarity with New York metro area venues is a plus. The position requires a strategic thinker who can work well with all members of the College community, who possesses sound judgment and who can represent the College and its Lasallian mission both on and off campus. A bachelor’s degree and 7 plus years of progressive experience in the field is required.

Qualifications:

Demonstrated progressive responsibility in leading and planning large complex, multi-faceted events both on and off campus.

Excellent project management skills and the ability to effectively manage, lead, develop and supersize staff and vendors as well as develop project schedules.

Possess superior analytical, organizational, oral and written communication skills along with the ability to be a strong negotiator and to resolve issues and troubleshoot in a fast-paced and ever- changing environment.

Proficiency in event management tools and communication systems and industry software for online registration systems, website maintenance and content creation and event data reports.

Adept at creating and managing, with the marketing and communication team, event marketing campaigns, copy and materials and social media.

Experience with coordinating and collaborating with local community groups and organizations as related to special events planning, marketing and branding.

Able to be highly creative in developing new and innovative ideas for events including virtual and live-stream deliveries.

Demonstrated ability to direct and establish effective relationships with outside service providers and business partners.

Professional who is able to work effectively with all levels of leadership, external constituents, faculty, alumni, students, parents and volunteers.

Ability to multitask several events at different stages of production.

Interest in special projects relating to College initiatives that are assigned to the department.

Responsibilities:

Oversees a portfolio of high-level annual donor events, president’s events, academic events, including commencement and convocations, and special College- wide anniversaries and celebrations relating to specific initiatives as needed.

Responsible for management of all event logistics and the development of event planning.

Takes the lead on specific projects as they relate to College initiatives and strategic goals.

Responsible for delivering materials in print and digital formats, conducting post event analysis, attrition rate analysis and event data reports.

Leads and organizes event planning meetings, both with internal departments, the academic community and external venues and provides the strategic direction for events while ensuring best practices are followed and met by all campus participants.

Responsible for budgets and contracts as needed and secures venue, catering, audio visual, production needs, event layout, ticketing, security, parking, crowd control and all and any other needed services.

Represents the marcom team as the liaison with the events services department in coordinating aspects of special events and how events interface with 25Live.

Will prepare in conjunction with senior management all event related communications and serve as the lead on event messaging and communications.

Implements and manages events signage and related branding signage across campus.

Manages a portfolio of annual events and is highly creative with the ability to develop new ideas for events and their promotion and work in a rapidly changing environment, including virtual mode.

Ensures all academic and donor events protocols are followed and executed to best reflect the mission of the College.

Additional duties and responsibilities as assigned.

Required to work select evenings and weekends as needed.

Manhattan College is an independent Catholic coeducational institution in the Lasallian tradition. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Applicants from historically underrepresented segments of the population are encouraged to apply, as well as those attracted to a college with a Catholic identity. We are committed to a diverse campus community. AA/EO Employer M/F/D/V.

About Manhattan College

Manhattan College is a private, Catholic, liberal arts college in the Bronx in New York City. After originally being established in 1853 by the Brothers of the Christian Schools (De La Salle Christian Brothers) as an academy for day students, Manhattan College was officially incorporated as an institution of higher education through a charter granted by the New York State Board of Regents. In 1922, the College moved from Manhattan to the Riverdale section of the Bronx, roughly 6.4 miles (10.3 km) north of its original location on 131st Street in the Manhattanville section of Manhattan.

Manhattan College offers undergraduate programs in the arts, business, education, health, engineering, and science. Graduate programs are offered for education, business, and engineering

Manhattan College