Public Relations, Administrative Assistant

NBCUniversal, LLC, Universal City, California

Create the extraordinary.

Level: Manager (Supervisor)

Essential Responsibilities
  • Answer department phones, flagging media requests and handling basic requests that do not require executive involvement
  • Coordinating meetings and conference calls, booking conference rooms and meeting setup (A/V, food, etc.)
  • Press Releases: Writing duties include first drafts of all materials; coordinating with the marketing team on key details, routing releases through all channels for approvals and setting up national distribution
  • Expenses: Responsible for submitting and reconciling expenses for two team executives (SVP, VP)
  • Department Purchasing Card: Responsible for reconciling department P-card
    POs: Responsible for opening Universal/DreamWorks POs ensuring invoices are paid in a timely fashion
  • Invoices: Responsible for processing and securing executive approvals for all submitted invoices
  • Electronic Press Kits: Work together with project executives to identify film clips for global needs, including press, brand, digital, retail and international requests. Work with executives on necessary edits and distribution
  • Mailings: Responsible for coordinating Universal/DreamWorks product mailings with fulfillment house
  • Product Ordering: Responsible for ordering all product (Universal/DreamWorks) for press mailings
  • Asset Requests & Trafficking: Liaise with both Creative and UPCO to order film masters, bonus features, TV spots and trailers for various publicity initiatives such as screenings, film festivals, clip reviews, sports promotions, Digital media partnerships and more. Also responsible for ensuring that appropriate assets are uploaded to press sites and (the main distribution site for broadcast media)
  • Transportation: Travel Coordination, responsible for overseeing all aspects of transportation for both talent and journalists. This includes booking 15 or more flights and cars at once for media, talent and staff attending a press trip
  • Itineraries: Draft itineraries for global publicity efforts
  • Publicity Reports: Assist Vice Presidents in collecting/coordinating assets and compiling documents often exceeding 30 pages in length; distributed internally to executive staff and externally to film partners

  • Basic Qualifications
  • Bachelor’s Degree
  • Minimum 1-2 years in Public Relations or related field

    Eligibility Requirements
  • Interested candidates must submit a resume/CV online to be considered
  • Must have unrestricted work authorization to work in the United States
  • Must be willing to join Local OPEIU L174 Union

  • Familiarity with top media resource database systems including, Daily Buzz, Burrelles, Cision, etc.
  • Experience with Microsoft Word, Excel and Power Point required
  • Excellent verbal and written communication skills
  • Flexibility to work overtime as the needs of the business dictates
  • Experience in booking talent-related activities including travel, accommodations, hair, makeup and grooming
  • Experience in supporting publicity events including press junkets, red carpet events, conventions and cons, in-studio appearances, radio and satellite media tours
  • Experience and working knowledge in dissemination of press materials
  • Working knowledge of Photoshop and Image Ready
  • Working knowledge of social platforms including Facebook, Instagram, Twitter, Twitter Spaces, Snapchat, TikTok and Clubhouse

    NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

    Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

    NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
  • About NBCUniversal, LLC

    We are one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news and information to a global audience.

    NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks, and a premium ad-supported streaming service. NBCUniversal is a subsidiary of Comcast Corporation.

    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. We take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Join us.

    NBCUniversal, LLC

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