PROJECT MANAGER

VACANCY ANNOUNCEMENT

OFFICE TITLE: PROJECT MANAGER

CIVIL SERVICE TITLE/LEVEL: CFB ANALYST II

DEPARTMENT: PUBLIC AFFAIRS – PRODUCT MANAGEMENT AND OPERATIONS

NUMBER OF POSITIONS: 1

POSITION STATUS: FULL-TIME

SALARY: $65,000 - $85,000

APPLICATION DEADLINE: Until Filled

JOB ID #: 579131

Start your career here at the NYC Campaign Finance Board. Click on the link to learn more about the open positions at our agency!

ABOUT THE CAMPAIGN FINANCE BOARD

The New York City Campaign Finance Board oversees New York City’s small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is a centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City’s small donor democracy program.

You would be working with a staff and leadership that is mission driven and committed to continuous improvement for the staff and the public. We provide flexible work hours and environment.

RESPONSIBILITIES

The Public Affairs division promotes the agency’s key role in equipping all candidates and voters to power a fairer and more open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process.

Within Public Affairs, the Product Management and Operations unit is responsible for maintaining the division’s work plan and project management of the agency’s direct-to-voter communications, including our websites, , citywide advertising campaigns, and the Voter Guide posted online and mailed to over 5 million registered voters. The unit also serves as business leads on contracting and procurement, providing budget support and managing invoices.

Reporting to the Director of Product Management and Operations, the Project Manager will lead the execution and distribution of agency publications and projects, including the citywide Voter Guide mailed to all eligible voters in New York City. This role will support two major expansions of the agency’s work in 2023: the introduction of city-only voting rights for 800,000 immigrant New Yorkers, and an increase in the number of languages we serve, which will grow from 5 to 13 languages including English. Responsibilities include, but are not limited to:

• Establish and foster relationships with assigned CFB staff and external stakeholders.
• Conduct research; prepare presentations, briefings, and reports.
• Research and partner with vendors to produce new accessible versions of agency collateral, such as audio, Braille, and audience-specific editions of the Voter Guide.
• Supervise the work of vendors and consultants.

• Assist with the department’s RFP and procurement process; request and review estimates and tracking expenses against approved budgets.

• Develop roll-out plan and oversee deployment into production, including developing a support plan.

• Identify project staffing and resource needs and work with Director of Product Management and Operations to assign internal staff or vendors to tasks.
• Develop accessible versions of print, video, digital, and other materials, coordinating internal accessibility reviews, conducting research, and obtaining feedback as needed.
• Coordinate with design, printing, video and other vendors and report on costs, scope of work, and performance as needed to inform procurement processes.
• Liaise with Language Access team to request and deliver translated versions of materials.
• Publish information to the website, working with Website Content Manager and directly supporting content entry during high-volume periods.
• Conduct retrospectives on major projects and suggest process improvements, including opportunities to use technology to improve workflow and efficiency.

PREFERRED SKILLS

• Experience managing projects with budgets of $1 million or more.
• Experience overseeing digital projects and/or leveraging technology to improve the efficiency and quality of existing processes.
• Experience with all stages of large print projects a plus.
• Knowledge of language(s) other than English.
• Lived or work experience within immigrant communities.
• Demonstrated interest or experience with plain-language writing, accessible formats, or related best practices to improve the accessibility of educational and communications materials.

ESSENTIAL SKILLS

• Strong project management and organizational abilities with a keen eye for detail.
• Able to work well under pressure and effectively prioritize tasks to keep team members focused amidst shifting timelines and needs.
• Strong communicator and collaborator who can adapt to a variety or work styles and synthesize feedback from multiple stakeholders.
• Demonstrated ability to research and propose new approaches and think creatively and flexibly about how to meet diverse audience needs.

MINIMUM QUALIFICATIONS

1. A bachelor’s degree from an accredited college including or supplemented by at least twelve semester credits (or the equivalent of twelve semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or

1. A four-year high school diploma or its educational equivalent and five-years of experience as described in “1” above; or

1. Education and/or experience equivalent to “1” above.

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TO APPLY: Internal City Employees must apply through Employee Self-service (ESS), External Applicants must apply through NYC.gov/careers.

• Please apply to the job ID number listed above.
• Resume and Cover Letter are required for consideration.
• Note that only applicants under consideration will be contacted.

For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/ to access the full listing of job opportunities and to learn more about our agency.

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ADDITIONAL INFORMATION

Pursuant to Department of Citywide Administrative Services Commissioner’s Directive No. 2020-20 (concerning the Recruitment of Personnel During the Covid-19 Crisis), New York City residency must be obtained within six months after Emergency Executive Order No.98 is rescinded. If that time has passed, residency must be obtained within 90 days of the start date.

The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact access@nyccfb.info or (212) 409-1800.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.