Executive Assistant, General Audience Programming (Hybrid)

PBS, Arlington, VA

Work at PBS

Duration: Full-Time

Department: GA Programming

Corporate Area: General Audience Programming

Status: Full-time/Regular/Exempt

Supervisor: Chief Programming Executive & General Manager, GA Programming

Position Overview:

The Executive Assistant is responsible for the day-to-day administrative activities of the Chief Programming Executive & GM, GA Programming and other senior leaders as needed.

Key responsibilities will include, but are not limited to:

  • Manage the day-to-day operations for the Chief Programming Executive and GM, GA Programming including a high volume of calendar scheduling, meeting note-taking, email maintenance, handling phone calls and other requests.
  • Manage their daily schedules, proactively providing materials and reminders as well as navigating scheduling conflicts as they arise.
  • Responsible for all travel arrangements for Chief Programming Executive & GM, GA Programming.
  • Responsible for submission and tracking of all expense reports for Chief Programming Executive & GM, GA Programming.
  • Coordinate meeting preparation (including catering when necessary), material preparation, and related activities.
  • Provide administrative support, including but not limited to, drafting correspondence, updating/maintaining spreadsheets, and creating/modifying/maintaining documents.
  • Assist with the development of meeting materials including copywriting, creating and editing PowerPoint decks, and preparing and editing talking points.
  • Provide scheduling and administrative support for additional members of senior Programming team as needed.
  • Provide backup and overflow support for Administrative Coordinators in Programming.

Requirements for success:

  • 5-6 years of administrative experience required, in a media or arts environment preferred.
  • Bachelor's degree or equivalent combination of education and experience
  • Excellent organizational skills with the ability to prioritize and juggle a heavy workload independently.
  • Ability to traffic and attend to confidential information with discretion.
  • A team player with excellent interpersonal skills, including outstanding phone skills and written communication.
  • Strong judgment with effective written communication skills, including superior editing, proofing, and proficiency with grammar.
  • Highly proficient in capturing, synthesizing, and disseminating notes taken during meetings.
  • Ability to manage daily office operations and the ability to maintain the calendar, schedule meetings, and coordinate travel plans independently.
  • Ability to manage diverse and competing priorities comfortably and confidently.
  • Extreme attention to detail and resourcefulness.
  • Mastery of Microsoft Office, including Microsoft Word, Excel and the preparation of PowerPoint presentations for internal and external use.
  • Familiarity with and interest in public television system and/or media environment.

Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered. Proof of vaccination required.

PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.

About PBS

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