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City & State, a platform of GovExec, is seeking an Event Assistant to join our team. We produce approximately 50-60 events per year, mostly based in New York. You will handle the operations, logistics, planning, and audience development for all of our in-person and virtual events.
Responsibilities
Create Websites, and update post-event
Create Eventbrite and Zoom pages, continuously monitor attendance, and update attendee list after events with details
Work with team on all private dinners including creating invite list, send out all invites, and handle all logistics for each dinner
Collect Speaker Bios/Photos, and add them to airtable & webiste
Sponsorship Implementation (logos added to website, speakers coordinated, attendee lists to sponsors, attendee connections, etc.)
Order supplies & awards and coordinate messenger services to and from events
Administrative duties as needed
Qualifications
Bachelor’s degree or its equivalent required
Minimum 2-5 years of related experience in event planning, community development, or educational programming
Excellent customer service orientation with capability to build and foster relationships with diverse constituencies
Strong communication and interpersonal skills, including proficient writing.
Ability to exercise good judgment, work productively under deadlines, and carry out multiple tasks with minimal supervision
Exceptional attention to detail and the ability to perform non-routine work with changing priorities and collaborating parties
Ability to successfully represent the company to high-profile event stakeholders
Computer literacy, including proficiency in the Microsoft Office Suite, and strong analytical and reasoning skills
Must be able to work all events, including sometimes evenings, per event schedule.