Project works on a 40-hour, 5 day/8 hour schedule. Start times are flexible but the standard work week is Monday Friday from 7:00 am to 3:30 pm. Overtime may be required as directed.
ResponsibilitiesForms and issues purchase orders by performing the following:Prepares bidders lists.Prequalifies bidders.Forms bid packages.Issues bid requests.Coordinates bidders questions.Receives bids.Prepares Commercial Bid Summary and recommendation letter.Recommends and secures approvals in accordance with established procedures.Prepares and commits order.Prepares and maintains control and status reporting documents.Administers and expedites assigned purchase orders, performing the following functions:Establishes files and controls for all outgoing and incoming correspondence on each assigned order.Monitors supplier performance for conformance to commercial terms.Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.Informs or works with other project Procurement personnel as assigned to the administration of the order.Expedites all deliverables including schedules, engineering submittals, material, equipment, and other documentation requirements.Analyzes and distributes those suppliers reports specified in the order/contract.Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.
Basic QualificationsBachelors degree in related field, plus 1 year of related experience. In lieu of degree, 7 years of related work experience.US citizenship required.
Minimum QualificationsKnowledge of business administration procedures, techniques, and business ethics. Skilled in oral and written communication.Basic knowledge of Federal Acquisition Regulations, and applicable Agency Supplements.Basic understanding of Governmental Contracts and the flow-down of applicable clauses and requirements.Basic understanding of Cost Accounting Standards, and determination process for applicability to the work. When assigned to a jobsite location, actual experience in materials handling operations is desirable.Basic understanding of scheduling concepts and tools.Basic understanding of materials and equipment fabrication/manufacturing and associated production methods.Proficiency in organizing tasks and completion within deadlines.
Preferred QualificationsProficient in word processing, spreadsheet, and database applications.Basic operational experience with Oracle business platforms is beneficial.Basic understanding of construction industry, codes, standards, and associated practices.