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Job Title: Assistant Librarian

Department: Artistic

Reports to: Principal Librarian

Status: Regular, full-time, exempt from overtime

Summary

The Assistant Librarian assists the Principal Librarian with music procurement and preparation, concert and rehearsal duties, orchestra library maintenance, and other administrative tasks.

Job Title: Assistant Librarian

Department: Artistic

Reports to: Principal Librarian

Status: Regular, full-time, exempt from overtime

Summary

The Assistant Librarian assists the Principal Librarian with music procurement and preparation, concert and rehearsal duties, orchestra library maintenance, and other administrative tasks.

Essential Job Functions

• Coordinate with music director and guest conductors for procuring desired editions of repertoire.
• Arrange for the purchase and/or rental of materials to meet program needs.
• Maintain a timeline for ordering music, with attention to preparation time required and distribution of music within the guidelines of the master agreement.
• Check all incoming and outgoing music for condition and completeness.
• Ensure prompt return of rented or borrowed materials and adherence to copyright laws.
• Work with conductor and/or artist to prepare materials according to specific requirements.
• Coordinate bowings with string principals and other markings from principal players as needed.
• Review incoming materials to determine if they meet acceptable standards: legible parts, adequate rehearsal figures and page turns, coordinated bowings, etc.
• Prepare music for rehearsals and performances, including: bowing string parts; correcting errata and proofreading when required; adding an adequate rehearsal system; adding necessary cuts, edits, and inserts; and repairing deteriorating materials.
• Create program pages and update as required. Provide program information, instrumentation requirements, and other information to staff and musicians.
• Assemble and disassemble orchestra folders.
• Coordinate music transport and special music placement with stage manager.
• Distribute and collect music at concerts and rehearsals.
• Set conductor’s scores and/or baton at concerts.
• Assist conductor and musicians with changes and/or problems encountered during rehearsals.
• Maintain the orchestra library’s collection; repair and maintain music and folders.
• Order and keep track of specific library office supplies.
• Catalogue and file music purchased for the library; maintain accurate OPAS records.
• Track all items borrowed from the library and ensure their timely return.
• Maintain accurate instrumentation records in OPAS.
• Add repertoire information to planned dates in OPAS for operational planning and historical purposes.
• Research availability and cost of music for artistic planning as assigned.
• Prepare materials for orchestra auditions as assigned, including coordinating with music publishers on works under copyright.
• Secure licenses for livestreaming and other enhanced use of rental and/or copyrighted material as assigned.
• Foster a friendly and positive environment within the department throughout the process of developing artistic plans and in communicating artistic ideas and vision to other departments.
• Perform additional duties as required by the Houston Symphony Society.
• Four-year degree in music or equivalent.
• At least one year of library experience at a performing arts organization.
• Availability to work nights and weekends as needed.
• Excellent interpersonal communication skills, with the ability to collaborate and work well with diverse personalities.
• Ability to deal effectively with large amounts of detail and handle multiple tasks at once in a fast-paced environment.
• Proficiency in MS Office applications, Photoshop, and knowledge of music notation soft-ware.
• Experience working with and/or knowledge of OPAS (or other database software) preferred.
• Flexibility, adaptability, and a sense of humor.
• Excellent attention to detail and organization skills.
• Strong sense of responsibility and ability to complete tasks with minimal supervision.
• Ability to take direction with a positive attitude.
• Regular and reliable attendance.
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Performing Arts

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