Senior Associate, Marketing Project Management
Posted 30+ Days Ago
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Job Description SummaryFor over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.In our collegial environment thats marked by low turnover and high energy, youll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.HarbourVest is an equal opportunity employer.This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office.Join our growing global Marketing team and help build HarbourVests content powerhouse. The Senior Associate for Marketing Communications Project Management will create plans and lead execution for a wide variety of projects across marketing functions. Reporting to the Vice President of Marketing in charge of global brand, the Senior Associate will work in partnership with marketing partners including Content (editorial, video, etc), Design, Events, External Communications, and Internal Communications teams. The Senior Associate is responsible for ensuring the success of complex marketing initiatives and will work closely with business leads and key partners to ensure timely completion of high-quality projects at the level of quality expected through best practices in project management. .Job skills and abilitiesAbility to collaborate with key partners to create project plans, timelines, due dates, work activities, and scheduling of project meetings to achieve the goals of marketing initiatives.Understanding and application of Project Management best practices, approach, methodology, and tools (the firm uses Smartsheet), with a demonstrated track record of managing and delivering cross-functional projects including editorial content, video production, collateral, sponsorships, events, design, and digital (email, web, social media) within the agreed upon scope, schedule, and cost.Experience taking initiatives from conception to implementation, coordinating with cross functional teams to manage all aspects of delivery including status reporting and risk mitigation.High level of professionalism and ability to plan, organize, and prioritize multiple projects and due dates, and hold others accountable.Deep knowledge of project management tools and the ability to steer partners towards adoption and utilization.Experience working with third party vendors, including video production companies.Excellent interpersonal and communication skills, and consistent track record in work effectively with all organizational levels and functional groups.Ability and desire to work independently as well as part of a team.Multi-tasking and time management skills, with the ability to prioritize tasks effectively.Analytical mind with business sense.Strong attention to detail with the ability to think creatively.A sense of humor and ability to not take oneself too seriously is required.ResponsibilitiesProject Management and Project Execution: 80-90%Drive project prioritization and planning activities on a weekly basis
Develop and maintain project execution plans specifying tasks, cross-functional dependencies, timing, risks, issues, and mitigation plansMaintenance of the marketing calendar, including interdependencies across functions and identify roadblocksPrepare project updates and status reports to ensure the team and impacted partners are informedBuild checklists, procedures, and workflows to support the ongoing execution of developed processesActively manage scope and coordinate decision processes across different project types, including editorial content, videos, website updates, PowerPoint presentations, social media content, webcasts, eventsDrive efficiencies through processes, templates and creating scalable ways of workingEnsure that all target due dates are metIdentify continuous improvement opportunities within daily activities and work across teams to craft solutions and implement improved ways of working
Coordinate scenario planning, piloting and launching of new marketing channels and platforms (e.g., blogAdministration: 10-20%Build and maintain partner relationshipsPlan and schedule regular meetings for the team and various cross-functional groups to review status of projectsEnsure adherence to processes and ensure team stays on taskTrack and coordinate daily tasksRegular reporting of project statusEducationBachelors degree or equivalent with strong academic credentialsWork experienceMinimum of 5-7 years of experience in relevant Project Management rolesExperience in marketing, technology, or financial services preferredStrong knowledge of Smartsheet preferred#LI-HybridSimilar Jobs (1)
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Posted 24 Days AgoHarbourVest is an independent, global private markets firm with 40 years of experience and more than $112 billion of assets under management as of June 30, 2023. Our interwoven platform provides clients access to global primary funds, secondary transactions, direct co-investments, real assets and infrastructure, and private credit. Our strengths extend across strategies, enabled by our team of more than 1,150 employees, including more than 220 investment professionals across Asia, Europe, and the Americas. Across our private markets platform, our team has committed more than $58 billion to newly-formed funds, completed over $49 billion in secondary purchases, and invested over $35 billion in directly operating companies. We partner strategically and plan our offerings innovatively to provide our clients with access, insight, and global opportunities.