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VP, Facilities

Publication or Company  Al jazeera America
Industry  Facilities, TV/Cable
Job Duration Full Time
Job Location New York, NY
Job Requirements Duties

- Plans, organizes and evaluates operations of company facilities and equipment to ensure operations meet established guidelines.
- Reviews and approves all estimates of material and labor costs for routine repairs, replacements, and improvements.
- Coordinates repair of office equipment such as copy machines and fax machines to ensure smooth operation of company facilities.
- Oversees complex aspects of general building maintenance, schedules repairs and ensures that potential safety hazards are addressed in a timely manner.
- Remains current on OSHA and other federal safety standards and inspects buildings to ensure fire-code compliance.
- Maintains inventory of equipment and repairs to equipment. Matches invoices with orders for all equipment and software to ensure accuracy and delivery of resources in a timely manner.
- Determines space requirements to ensure provision of appropriate office space, furniture and equipment for effective facilities operations.
- Identifies contractors and vendors of materials, equipment and supplies. Coordinates with outside contractors and vendors of equipment and supplies to ensure that supplies and equipment are delivered in a timely and cost effective manner. Contacts contractors on equipment repairs such as, carpet repairs/replacements, painting, electrical and/or plumbing work.
- Evaluates cost and quality of services, goods, and supplies to ensure that quality and cost match contract specifications. Manages the negotiation and maintenance of contractor and vendor agreements to ensure that contracts define quality, delivery schedules, pricing, and other terms and conditions.
- Manages and coaches facilities staff to deliver excellent service levels. Selects and hires employees. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
- Prepares and recommends operating and personnel budgets for approval. Monitors spending for adherence to budget, recommends variances as necessary.
- Manages all aspects of reconstruction of office space and movement of people to ensure minimal hindrance to business operations. Coordinates with management, contractors and movers during all phases of the move.
- Reviews and approves initial floor plans for new office space.
- Supervises and provides specifications for various construction projects.
- Develops and maintains positive client relationships; conducts client meetings on unresolved facility issues in an expeditious and professional manner; communicates to clients regarding property profiles, emergency preparedness plans, site inspections, facility audits, work order progress reports, and other related reports.
- Researches and implements new processes and technology to improve operational efficiency.
- Develops and recommends strategic facility management objectives for clients.
- Reviews various budget reports for multiple facilities.
- Develops environmental health and safety procedures for facilities. These procedures include emergency action plans, disaster recovery, business continuity, and other related procedures.
- Responsible for facility inspections for quality assurance on a periodic basis. Ensures facility procedures comply with local, state, and federal regulations.
- Produces and maintains various facility management reports. Oversees management of capital projects.
- Conducts advanced financial analysis with the ability to comprehend, analyze, and interpret complex documents.
- Plans and monitors appropriate staffing levels and utilization of labor, including overtime.
- Other duties may be assigned.

Basic Qualifications

- 10-15 years of experience in facilities maintenance, at least five of which operating in a leadership capacity.
- Bachelor's degree in engineering, business administration or related field preferred
- Facility Management certification preferred. Driver's license may be required.
- Experience working with facilities management and federal and company safety guidelines
- Experience working with operating procedures of facilities and equipment
- Experience working with contract management and negotiation
- Experience working with policies and regulations regarding contracts and legal matters
- Experience working with company facilities and equipment
- Excellent written and verbal communication skills. Ability to effectively present information.
- Strong organizational and analytical skills.
- Ability to respond effectively to sensitive issues. Requires advanced knowledge of financial terms and principles.
- Ability to calculate intermediate figures such as percentages, discounts, and commissions.
- Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills. Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet.
- Ability to use work order system. Working knowledge of architectural, electrical and mechanical systems.
- Working knowledge of leases, contracts and related documents.
- Ability to make decisions with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines.
- May require considerable standing and walking and occasional lifting of supplies

Other Qualifications

- Strong negotiation skills
- Excellent leadership skills
- Ability to lead in a team environment
- Ability to maintain formal and informal networks
- Ability to handle multiple tasks and switch between tasks quickly
- Willingness to travel
About Our Company The VP/Director Facilities role will oversee multiple functions of building operations and maintenance for Al Jazeera America’s, New York City headquarters and adjacent studios.