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Account Coordinator

Publication or Company  Friends & Family
Industry  Advertising Agency, Conferences/Events, Creative Agency
Benefits Health
Job Duration Full Time
Job Location New York, NY
Experience Level 3 years
Job Requirements In Summary: What & Who We Need

We are looking for a curious, ambitious person who would enjoy working with a team and would work collaboratively with our project managers, designers and event folks to help deliver world-class work. Because you would be joining a relatively new office, you will need to be tidy-minded, able to multi-task and roll your sleeves up to get things done. A flexible approach is a must.

This position would assist the Account Management team with a heavy emphasis on events coordination.

This person will need to be a self-starter, with great inter-personal skills who can write and communicate and thrives on delivering the best work possible. This is junior level position so in return we would look to nurture the right person and develop their professional skills, enabling them to grow as the office grows.

The Details

Events
Assist Curatorial Director on facilitating events for all aspects including promotion, event production, billing, break down/set up, graphics/invites, etc.
Assist with the development of new, exciting and unique programming
Liaise between many parties for events including F&F, clients, talent, production team and social media
Create clean and efficient call sheets
Make sure events are executed as planned
Have a sense of budgeting and coordinating payments, invoices
Ability + confidence in speaking through numbers with talent + restaurant
Flexibility to work during night / weekend events when they come up

Project Management
Supports on large, sometimes complex client accounts
Subject to experience, manages smaller work streams or projects under guidance of Account Manager
Demonstrates good organization skills and attention to detail
Is aware of everything Friends & Family is doing for their client
Provides day to day account management on brief and on budget
Administration of project finances including budgets, planning, resourcing and invoicing
Able to ensure people know what they’re doing against a given plan/timeframe
Support teams by
setting up meetings (internal and external),
preparing and distributing agendas and itineraries,
documenting meeting notes and distributing them
co-ordinating the production of documents, stimulus or research for meetings or workshops e.g. binding, photocopying and typing

Relationships
Builds and nurtures close working relationship between client and team
Demonstrates flexible approach with client and team working styles
Demonstrates an understanding of resourcing, priorities and timing
Is helpful, proactive and accessible

Other
Maximizes revenue opportunities and project profitability
Has basic negotiation and strong communication skills
Engages with new business prospects
Have comprehensive knowledge of Adobe Creative Suite, Excel, Word and Microsoft Office

About Our Company FRIENDS & FAMILY is a creative agency comprised of designers and builders. We focus on branding and design in addition to the physical aspects of architecture, interiors and furniture design and build.

We're a close-knit and collaborative team of experts from different disciplines working under one roof.