Part Time - Montezuma Publishing Associate Job at Aztec Shops, Ltd. in San Diego

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Job Description

Under the supervision of the Production Manager, prepares master copies of custom educational products and assists with thesis and dissertation publishing for Montezuma Publishing, a division of Aztec Shops, at San Diego State University. Position includes preparation, scanning, formatting and editing of master copies, and inspection of printed proof copies.

Summary

Job Description

Under the supervision of the Production Manager, prepares master copies of custom educational products and assists with thesis and dissertation publishing for Montezuma Publishing, a division of Aztec Shops, at San Diego State University. Position includes preparation, scanning, formatting and editing of master copies, and inspection of printed proof copies.

ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:

NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Uploads graduate documents for print and electronic publication.
• Prepares master copies for print and digital to include document scanning, formatting, and editing.
• Coordinate copyright permission requests to include: data entry, research and procurement. Ensures permission forms are entered in a timely manner.
• Negotiates with publishers in granting reasonable royalties, blanket permissions, and increased gratis permissions.
• Assess royalties based on history and potential fiscal and customer service impact. Calculates, distributes and reconciles royalty payments.
• Tracks receipt of permissions and sales of individual products.
• Updates and maintains publisher database. Ensures copyright compliance.
• Assists in development of copyright compliance training.
• Prepares printed copies for shipping and delivery.
• Performs miscellaneous office duties to include but not limited to file maintenance.
• Delivers and retrieves products from various on-campus faculty or department offices.
• Checks receiving and mailbox for any packages and mail the department received.
• Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
• Other duties as assigned.
  
  

Job Requirements

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:

The minimum requirement for applicants is a High School Diploma or General Education Development (GED) degree is required. Some college preferred. Related experience and/or training or any equivalent combination of education and experience may be substituted. Must be very detail-oriented with the ability to multi-task and work independently. Must be computer literate with demonstrated knowledge of Microsoft Office and Google Workspace products; able to use new software and equipment. Strong communication, interpersonal skills, and organizational skills are required.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Language Skills

Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read, comprehend, analyze, and interpret general business information and policy manuals. Requires the ability to write reports and communicate effectively using telephonic, written, and electronic means. Requires the ability to effectively and respectfully present information one-on-one, small, and large group situations to customers, management and employees of the organization.

Mathematical Skills

Basic math skills with the ability to count in ascending or descending order. Must be able to add, subtract, multiply and divide.

Reasoning Ability

Requires the ability to apply common-sense understanding to carry out general written or oral instruction.

Manual Dexterity

Must be able to utilize a computer. Requires the ability to use a variety of office machines and equipment.

Physical Communication

Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds. Physical appearance presented to the public and internal employees must be professional.

Physical Demands

Must be able to operate office equipment such as computers, copy machines, and fax machines. While performing the duties of this job, the employee is frequently required to sit; handle objects; keypad, papers and books. Employee is frequently required to sit and may occasionally stand and/or walk/move. Must be able to move, lift or carry heavy objects or materials up to 50 pounds.

WORKING CONDITIONS AND HAZARDS

Work is regularly performed in a traditional office setting with occasional travel to offsite departments. The noise level in the work environment is moderate.

Background Check Information

A background check will be conducted after a conditional offer of employment is extended by the company and accepted by the applicant and must be satisfactorily completed prior to any applicant beginning work in a full-time, part-time non-student, or sensitive student capacity with Aztec Shops Ltd.

Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses.

Failure to answer background check questions honestly, and satisfactorily complete the background check may affect the employment status of applicants or continued employment of current Aztec Shops employees who apply for promotional positions which require a background check.

Aztec Shops Ltd. complies with all applicable federal, state and local laws, including California Fair Chance Act, when conducting background checks.

Aztec Shops will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Aztec Shops is concerned about criminal history that is directly related to the job, you will be given notice and an opportunity to respond and provide additional information such as rehabilitation efforts or mitigating circumstances, or information pertaining to the accuracy of the background report. Aztec Shops will consider all evidence of rehabilitation and mitigating circumstances. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

Aztec Shops is a diverse community representing many perspectives, beliefs, and identities. We are committed to fostering an inclusive, respectful culture that promotes open communication, mutual respect, and a sense of belonging, to support the success of both our employees and students.

All Aztec Shops programs and activities are open and accessible to all individuals, regardless of race, sex, color, ethnicity, or national origin, and other characteristics protected by law. Consistent with California and federal civil rights laws, Aztec Shops maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.

Aztec Shops is dedicated to providing equal opportunity in employment and ensuring that no employee or applicant faces unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, promotion, compensation, benefits, training, job assignments, disciplinary actions, and terminations.

Our commitment to equal opportunity ensures that every employee has access to the resources and support needed to thrive and succeed. Aztec Shops complies with Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other applicable state and federal anti-discrimination laws.

For additional information about the SDSU campus policy please visit Affirming Equal Opportunity.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Retail

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