Aztec Shops, Ltd. is hiring: Part Time - Montezuma Publishing Graduate Publishin

Overview

This position is responsible for the customer service of review, formatting and print reproduction of graduate theses and doctoral dissertations, for Montezuma Publishing, a division of Aztec Shops, Ltd., at San Diego State University. It includes reviewing documents according to University guidelines, order-taking, preparing documents for formatting, printing, and maintaining quality control standards.

Responsibilities

• Responsible for reviewing all SDSU/SJSU graduate theses and doctoral dissertations based upon the guidelines outlined by the university, and the department guidelines.
• Adheres to all deadlines established by the SDSU/SJSU Graduate Studies to ensure the timely graduation of SDSU/SJSU students.
• Communication liaison between Montezuma Publishing and the SDSU/SJSU Graduate Studies staff.
• Receives and inputs orders from customers for formatting, review and publishing and communicates with customers regarding order status.
• Based on the number of orders, communicates staffing needs for scheduling to the Assistant Manager.
• Prepares materials for reproduction and binding following established standards and procedures.
• Formats graduate theses and doctoral dissertations according to SDSU/SJSU and its department standards utilizing the appropriate software programs.
• Supplies monthly reports from database management systems.
• Arranges for the binding and archiving of all applicable theses and dissertations.
• Verifies quality and quantity of products and arranges pickup and deliveries of product to customers, departments, library and ProQuest.
• Develops and maintains working relationships with customers, coworkers, vendors, faculty, staff, and university personnel.
• Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
• Other duties as assigned.

Minimum Qualifications and Skills

Minimum education and experience: High School diploma or GED required. Some college coursework is preferred. Related experience and/or training or any equivalent combination of education and experience may be substituted. Must be very detail-oriented with the ability to multi-task and work independently. Must be computer literate with demonstrated skill in digital technology (e.g., Adobe Acrobat, digital file manipulation, electronic file transfer) and knowledge of Microsoft Office and Google Workspace products; able to use new software and equipment. Strong communication, interpersonal, and organizational skills are required.

Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives, read, comprehend, analyze, and interpret general business information and policy manuals, and to write reports and communicate effectively using telephone, written, and electronic means. Must be able to present information effectively one-on-one, in large and small group situations, to customers, management and employees of the organization. Must be able to perform basic math functions; add, subtract, multiply and divide. Ability to apply commonsense understanding to carry out instructions delivered in oral or written form. Must be able to utilize a computer and operate a variety of office machines and equipment. The position requires the ability to talk and hear, as well as sit, and may require standing or walking. The employee must be able to move, lift or carry heavy objects up to 20 pounds. Specific visual abilities include close vision and color vision for extensive reading and interpretation of reports and documents.

Working Conditions and Equal Opportunity

Work is regularly performed in a traditional office setting with occasional visits to the SDSU Graduate Division offices. The noise level in the work environment is low to moderate. Aztec Shops is an equal opportunity employer and complies with all applicable federal, state and local laws, including the California Fair Chance Act. We are committed to fostering an inclusive, respectful culture that supports the success of both our employees and students.

Background Checks

A background check will be conducted after a conditional offer of employment is extended and must be satisfactorily completed prior to beginning work. Checks will include verification of education and employment histories, criminal records, and references. Depending on the role, additional checks may include credit history, motor vehicle records, and verification of professional licenses. Aztec Shops will provide the required protections under the California Fair Chance Act and will consider qualified applicants with a criminal history.