Library Outreach Coordinator Job at City of Oxnard in California
City of Oxnard, California, MO, United States, 65018
The City of Oxnard’s Cultural & Community Services Departmentis seeking aLibrary Outreach Coordinator.
This position is responsible for supporting the development and implementation of outreach initiatives in the community and promoting library services. They will cultivate and maintain partnerships to bring external organizations into the libraries and enhance patron experiences. This position also involves active participation in internal library committees in the delivery of strategic services and goals.
WHAT YOU’LL DO:
Plan, develop, and implement outreach strategies to promote library services, collections, and programs to the community.
Identify, establish, and maintain relationships with potential partners to provide programs and services within the library
Organize and represent the library at community events, fairs, and other public gatherings to promote library services and engage with the public.
Conduct presentations, workshops, and library tours tailored to community groups, students, and partners.
Maintain knowledge and an understanding of community needs, demographics, and trends to inform outreach efforts.
Collaborate with internal department-wide staff as well as library units to align outreach with department and library goals and initiatives.
Participate in marketing committee to ensure effective outreach, promotion, and marketing materials
Manage outreach supplies budget and inventory, and assist with budget oversight to ensure efficient use of funds.
Assess service, outreach, and partnership gaps in library services, and work towards developing services to address identified needs.
Grant writing to assist in supplementation of services programs and supplies budgets
Payroll/Classification Title:
Administrative Services Coordinator/Support Supervisor
IDEAL CANDIDATE
The ideal candidate will possess the following:
Excellent communication and interpersonal skills.
Experience in outreach, education, event planning, or public speaking.
Strong organizational and project management skills.
Ability to work independently and collaboratively in a team environment.
Flexibility to work evenings and weekends for events as needed.
Able to effectively communicate in Spanish, orally and in writing. (Highly Desired)
The Oxnard Public Library works a 9/80 schedule that will include some evenings and weekends. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either dependent on each position which is primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)
Provides complex administrative support, assists in providing management analysis work and/or oversees administrative or fiscal support operations of assigned unit. May serve as a lead worker, assigning work and monitoring work completion; or may supervise staff.
Oversees and provides support in the review, analysis and processing of transactions related to assignment area.
Reviews and resolves issues and complaints; facilitates collaborative efforts and effective resource utilization; interfaces with internal and external stakeholders to provide quality service and support related to assigned area.
Performs research, gathers pertinent information, tracks and analyzes data, and prepares reports and documents; may prepare agenda items; maintains financial and business reports; assists with procuring goods and services; monitors, maintains and reviews operating expenses, account assignments and/or budget reporting.
Maintains and oversees the maintenance of databases, website content, files, records and/or departmental documentation; ensures adherence with records retention policies and procedures.
Performs other duties of a similar nature and level as assigned.
Positions assigned tomanagement analysis/program administrationmay be responsible for:
Coordinating the administrative, procedural and logistical aspects of programs and projects to assist higher level staff, supervisors or managers;
Serving as a liaison to functions outside of the assigned department and/or to boards/committees;
Processing transactions regarding department/work unit payroll, accounts payable/receivable, purchase orders and requisitions, invoices, contracts and personnel forms;
Serving as the primary point of contact for information dissemination and data gathering;
Preparing newsletters and marketing materials;
Providing program-related community education outreach;
Assisting with the development and editing of policies and procedures;
Coordinating program functions and events;
Providing technical assistance and training.
The following are minimum qualifications necessary for entry into the classification:
EDUCATION AND EXPERIENCE:
High School Diploma or GED and five (5) years of related experience, including three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment;OR
Associate’s degree (or 60 units) in a related field such as business administration, and three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment
NOTE:To qualify for the educational incentive benefit, candidates must possess a degree level of Bachelor’s or above.
OTHER REQUIREMENTS:
Must be able to effectively communicate in English, both orally and in writing
May require the possession of or ability to obtain a valid class C California driver's license
APPLICATION PROCESS:
Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancies within the Cultural and Community Services Department.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by theService Employees International Union (SEIU).
NOTE:For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781dhs.gov/e-verify
If you have any questions regarding this recruitment, please contactAshley Costello at ashley.costello@oxnard.org.
NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
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