Office Coordinator at Fabrication Studio Job at Local Language in Oakland

Office Coordinator at Fabrication Studio

Office Coordinator at Fabrication Studio

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Local Language is an Oakland-based creative studio that curates and fabricates custom art collections for commercial spaces. We are visual artists, art consultants, designers, and extraordinary makers and every art collection we produce tells the story of the community and location it belongs to.

The Role

Were seeking a detail-oriented Office Coordinator to keep our studio organized and running smoothly. This role supports our team with bookkeeping, HR administration, IT coordination, and office management tasks. Its a great fit for someone who enjoys variety in their day, is comfortable wearing many hats, and likes being the go-to person for both people and processes.

Key Responsibilities

• Assist with invoicing, accounts payable/receivable, and expense tracking
• Coordinate with our accountants for reconciliations and reporting
• HR Administration
• Support onboarding and maintain employee records
• Help track Vacation, benefits, and compliance requirements
• IT Coordination
• Provide basic troubleshooting support for staff (hardware, software, connectivity)
• Coordinate with outside IT vendors for setup or advanced issues
• Maintain software accounts and licenses used by the team
• Keep supplies stocked and vendors organized
• Maintain office organization
• Responsible for monitoring general email inbox and phones
• Assist with scheduling, filing, and documentation
• Support leadership with general administrative tasks and special projects

Qualifications

• Previous experience in office coordination, admin, or operations (creative industry experience a plus)
• Familiarity with bookkeeping/accounting tools (QuickBooks or similar)
• Basic knowledge of HR processes and office IT systems
• Highly organized with strong attention to detail
• Excellent communication and problem-solving skills
• Comfortable multitasking in a fast-paced environment
• Discretion when handling confidential information
• Hourly, Full time, Exempt
• Vacation, Sick time, Holidays
• Healthcare, Dental, Vision plans offered

Why Join Local Language?

As Office Coordinator, youll be at the heart of our studio operationshelping the business run smoothly so our creative team can focus on what they do best. If you enjoy balancing numbers, supporting people, and keeping systems in order, this role offers a chance to grow within a collaborative and creative environment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Design Services

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