Aston Carter is hiring: Proposal & Marketing Coordinator in Washington

Proposal & Marketing Coordinator| Hybrid in Washington, DC | Position Summary

The Proposal & Marketing Coordinator will support business development and marketing efforts across the organization. This includes assisting with proposal responses, preparing presentation materials, conducting market research, and maintaining marketing collateral and databases. The role also involves coordinating logistics for events and supporting external communications.

Responsibilities

• Assist management in developing business development plans
• Coordinate responses to RFQs, RFPs, and Sources Sought, including technical reviews and qualification documents
• Prepare client interview and presentation materials (e.g., banners, boards, handouts, PowerPoint, Prezi)
• Conduct marketing research to support pursuit strategies and suggest PR topics
• Maintain project experience sheets, team resumes, project photography, and marketing collateral
• Assist in developing brochures, newsletters, email blasts, and case studies
• Monitor client sectors to identify potential leads and report findings to the Director of Business Development
• Collect and share industry and market intelligence with staff and management
• Manage CRM databases and perform related administrative tasks
• Assist with tracking and coordination of government and commercial RFP sites
• Evaluate trade associations and professionals for potential business impact
• Maintain website and social media content, including photography and articles
• Track speaker participation and recommend conference and tradeshow attendance
• Plan and coordinate logistics for conferences, meetings, and trade shows
• Assist with research and preparation of award submissions
• Maintain active memberships in relevant professional organizations
• Represent the company at 5–7 externally sponsored, industry-relevant events annually
• Perform other duties as assigned

Required Skills and Experience

• 3–4 years of experience in proposals or business development
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Strong organizational skills and ability to manage multiple tasks
• Ability to conduct webinars using Teams, Zoom, or Webex
• Effective communication and listening skills
• Ability to work in a team environment and provide customer service

Pay and Benefits

The pay range for this position is $55000.00 - $60000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Washington,DC.

Application Deadline

This position is anticipated to close on Sep 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.