Graduate Assistant – Library Interlibrary Loan Job at Avila University in Kansas

Overview

Position Summary
The Hooley-Bundschu Library and Learning Commons is looking for a responsible, motivated, and well-organized individual to manage the day-to-day operations of the library’s Interlibrary Loan (ILL) service. Tuition remission for an average of 6 hours of Avila graduate credit hours per semester, not to exceed 15 graduate credit hours per year.

Responsibilities

• Retrieve books from the library and from the library’s auxiliary stacks.
• Reshelve and organize books.
• Check out and check in books.
• Use library ILL software to coordinate borrowing and lending with other libraries.
• Ship books to libraries and receive shipments.
• Make copies of articles and book chapters requested by other libraries.
• Maintain organized and accurate records of items sent from or received by the Avila library.
• Communicate with other libraries to resolve lending and borrowing issues.
• Communicate with staff on library operations.
• Enact and enforce library policies.
• Assist with circulation procedures or at the library circulation desk as needed. Training will be provided on ILL and Circulation Staff procedures.
• Other duties as assigned.

Qualifications

• Must be admitted and enrolled as an Avila graduate student for Fall 2025.
• Must be a domestic student.
• Strong customer service skills, with a friendly and positive attitude.
• Ability to assist a diverse community of students, faculty, staff, and visitors.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Familiarity with computers and Microsoft Office Suite.
• Ability to precisely enter data into library software and interlibrary loan systems.
• Knowledge of basic library services and the Dewey Decimal System preferred (training will be provided if needed).
• Ability to work efficiently, accurately, and independently.

Successful candidates should showcase their work and experience in contributing to a climate that supports a diverse student body, serves first-generation college students, multilingual learners, and contributions to equity and social justice through their work.

The Community

Kansas City, a two-state metropolitan area with a population of nearly two million, offers a wide variety of cultural, educational and social life opportunities. Avila University, a Catholic university founded and inspired by the Sisters of St. Joseph of Carondelet, provides undergraduate and graduate education in the liberal arts and professional studies, preparing lifelong learners who make meaningful contributions to the global community.

Additional Employment Information

Avila University is committed to equal employment opportunity and does not discriminate on the basis of, sex, race, religion, age, color, sexual orientation, disability, national or ethnic origin, marital status, veteran's status, genetic information or any other characteristic protected by law.

You must be at least 18 years of age to be employed by Avila University.

All new employees will be required to complete an "Employment Eligibility Verification (Form I-9)" and produce requested documentation after employment.

In compliance with the Higher Education Amendments of 1998, the university's annual security and crime statistics report is available at https://www.avila.edu/campus-resources/campus-safety. A copy of this report is available upon request from the Campus Safety Office in the Whitfield building any weekday between 8am and 5pm.

Avila University requires the successful completion of a background check as a condition of employment.