Digital Library Coordinator (6-month contract) Job at Commerce in Austin

Digital Library Coordinator (6-month contract)

Overview: The Digital Library Coordinator will organize and manage the digital content library for Commerce, focusing on structure, accessibility, governance, and user support. This is a 6-month contract.

What You’ll Do

• Content Organization & Structure: Design and maintain a logical folder hierarchy; create master folders for departments (e.g., Marketing, Sales, Product) and subfolders for projects or content types (e.g., Blog Posts, Campaigns, Product Docs).
• Consistent Naming Conventions: Establish and enforce clear, descriptive naming standards for files and folders to improve searchability and reduce confusion.
• Use File/Folder Descriptions: Add detailed descriptions to folders and files, providing context and instructions for users.
• Content Accessibility & Permissions: Manage access rights and collaborate with IT to set appropriate sharing permissions; use Google Drive shared drives to restrict sensitive content and manage team access; create shared drives by project or team as needed.
• Content Curation & Maintenance: Catalog and archive content; regularly review and archive outdated files; audit for duplicates and ensure only the latest versions are accessible; use cross-referencing techniques to avoid duplication.
• User Support & Training: Develop user guides and training materials; educate staff on best practices for using and organizing Google Drive; assist users in finding content efficiently.
• Governance & Best Practices: Enforce compliance and standards; Monitor usage and analytics to identify gaps and optimize the user experience.

Who You Are

• Bachelor’s degree in Library Science, Information Management, Marketing, Communications, or a related field, or equivalent practical experience.
• 1+ years of experience organizing and managing digital content libraries, preferably in a marketing, communications, or business environment.
• Proficiency with Google Drive (including Shared Drives, folder hierarchies, permissions, and file management features).
• Ability to develop and enforce file naming conventions, folder structures, and content management standards.
• Experience managing access rights and permissions for digital assets, balancing collaboration with security.
• Strong attention to detail and organizational skills; able to audit for duplicates and outdated content, maintaining a clutter-free digital environment.
• Excellent written and verbal communication skills; able to create clear user guides and deliver effective training.
• Familiarity with compliance standards and best practices for digital content management.
• Self-motivated and proactive; able to work independently in a remote environment and collaborate with cross-functional teams.
• Authorized to work in the United States and available for a 6-month contract.

Preferred But Not Required

• Experience in a marketing or SaaS business environment.
• Knowledge of digital asset management (DAM) systems or library science principles.
• Experience supporting user search, discovery, and information retrieval in a business context.

Pay Transparency Range - $30.00 - $35.00
The exact salary will depend on the candidate’s location, knowledge, skills, and qualifications.

Inclusion and Belonging

Commerce is an equal opportunity employer. We believe celebrating diverse histories, perspectives, and abilities contributes to our company, customers, and community. We provide reasonable accommodations in the interview process and employment where needed.

Learn more about the Commerce team, culture, and benefits at https://www.commerce.com/careers/

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