Executive Assistant & Marketing Coordinator

Overview

Provide high-level, strategic and forward moving administrative support to the CEO and leadership team while driving brand awareness and engagement across social media platforms and other proposed marketing channels.

Administrative Support

• Manage the CEOs calendar, travel, and meeting logistics
• Prepare documents, presentations, and internal communication
• Coordinate weekly, monthly and quarterly internal project timelines with accurate status updates
• Maintain files, organize digital assets, and manage email filtering within SharePoint and Microsoft Office Suite
• Assist with onboarding materials, training events, and/or special projects as needed

Social Media & Marketing Campaigns

• Create, schedule and manage engaging content across platforms (TikTok, IG, FB, LinkedIn)
• Design graphics, write captions, and manage brand tone consistent with Founders vision
• Track SEO, content performance analytics and suggest content pivots to grow audience engagement and boost social traffic to increase product sales
• Capture behind-the-scenes footage, facility upgrades, food features, and staff culture to showcase company growth, professionalism and white-glove service standards
• Respond to messages, monitor engagement, and grow the follower base across all social platforms
• Create, monitor and support paid ad strategy and local event marketing campaigns

Requirements

Ideal Candidate Profile

• Proactive communicator comfortable and confident with executive leadership interaction
• 2+ years of experience in office setting
• Creative storyteller with good design instincts (Canva, CapCut, etc.)
• Social media savvy especially for hospitality/catering
• Strong writing skills (tone that reflects Iacofanos values)

Bonus: familiar with scheduling tools (Later, Buffer, Hootsuite), email marketing (Mailchimp, Flodesk), and light project management (Trello, Asana); Tech Savvy

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