Conservatory Music Program Coordinator Job at French American International Scho

Overview Join to apply for the Conservatory Music Program Coordinator role at French American International School (San Francisco, CA) The Conservatory Music Program Coordinator ensures the smooth operation of the after-school music program, serving as the logistical hub for students, teachers, and families. This part-time position (15-20 hours/week) is directly supervised by the Director of Extended Care. The coordinator works collaboratively with the Extended Care Director, Music Director, Music faculty and private instructors and School administrative team. Key Responsibilities Scheduling & Logistics Management: Schedule and maintain all private lessons; assign and manage classroom/practice room assignments; resolve scheduling conflicts and arrange make-up lessons year-round; maintain real-time calendar accuracy for aftercare staff and teachers. Student Transition Coordination: Collaborate with extended care team to ensure timely student transitions to music lessons; support teachers in tracking student arrivals and follow up on absences; implement and maintain student check-in/check-out procedures; resolve transition issues between aftercare and music instruction. Records & Financial Administration: Maintain accurate daily attendance records; process and submit monthly billing spreadsheets to accounts department; approve and submit teacher hours twice per month; track and report on program enrollment metrics. Communication: Serve as primary contact for parent inquiries via email; manage new student registration and scheduling requests; communicate schedule changes to teachers and families promptly; escalate issues to appropriate administrators (facility/equipment needs; student behavioral concerns; parent concerns; program guidelines questions). Event & Performance Support: Coordinate concert scheduling with school calendar; prepare and distribute performance programs; provide on-site support during conservatory concerts (4-6 evenings/year); manage performance space logistics. Program Operations: Ensure practice rooms are properly equipped and maintained; manage inventory of music stands, teaching materials; oversee piano maintenance schedule; distribute and collect program evaluation forms. Skills And Qualifications 2+ years administrative experience (education or arts environment preferred) Basic musical knowledge (instrument experience beneficial) Proficiency with scheduling platforms Competency in Google Sheets/Excel Exceptional organizational and problem-solving skills Strong interpersonal and communication abilities Ability to navigate school environments and child safety protocols Patient, child-friendly demeanor for student interactions Schedule & Compensation Afternoon availability required (2:00-6:00 pm) Additional evening hours for concerts Hourly rate: $25-30 (commensurate with experience) Equal Employment Opportunity Policy The International School of San Francisco is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex. #J-18808-Ljbffr In Summary: The Conservatory Music Program Coordinator ensures the smooth operation of the after-school music program . This part-time position (15-20 hours/week) is directly supervised by the Director of Extended Care . The coordinator works collaboratively with the Extended Care Director, Music Director, music faculty and private instructors . En Español: La Coordinadora del Programa de Música del Conservatorio asegura el buen funcionamiento del programa musical después de la escuela, que sirve como centro logístico para estudiantes, maestros y familias. Esta posición a tiempo parcial (15-20 horas/semana) es supervisada directamente por el Director de Cuidado Extendido. El coordinador trabaja en colaboración con el director de Cuidados Extendidos, el director musical, la facultad de música y los instructores privados y el equipo administrativo de la Escuela. Comunicación: sirva como contacto principal para las consultas de los padres a través del correo electrónico; gestiona nuevas solicitudes de registro y programación de estudiantes; comunica rápidamente cambios en el horario a maestros y familias; intensifica problemas con administradores apropiados (necesidades de instalaciones/equipos; preocupaciones sobre el comportamiento de los estudiantes; inquietudes de los progenitores; preguntas sobre directrices del programa). Event & Performance Support: coordinar la planificación de conciertos con el calendario escolar; preparar y distribuir programas de rendimiento; proporcionar soporte in situ durante conciertos de conservatorio (4-6 noches / año); gestionar la logística de espacios de rendimientos. Operaciones del programa: Asegurar que las salas de práctica estén adecuadamente equipadas y mantenidas; gestionar el inventario de puestos musicales, materiales educativos; supervisar el cronograma de mantenimiento del piano; distribuir y recopilar formularios de evaluación del programa. Habilidades y calificaciones 2+ años de experiencia administrativa (entorno educativo o artístico preferido) Conocimiento musical básico (experiencia instrumental beneficiosa) Proficiencia con plataformas de programación Competencias en Google Sheets/Excel Excepcionales habilidades organizativas y de resolución de problemas Fuertes capacidades interpersonales y de comunicación Capacidad para navegar por entornos escolares y protocolos de seguridad infantil El paciente, comportamiento amigable para las interacciones estudiantiles Programa y compensación Disponibilidad por la tarde requerida (2:00-6:00 pm) Horas extravesanales para conciertos Tarifa horaria: $25-30 (proporcionada a la experiencia) Política de Igualdad de Oportunidades de Empleo La Escuela Internacional de San Francisco se compromete a proporcionar un ambiente abierto, justo, inclusivo y no discriminatorio para todas las personas a través de diferencias de raza, religión, orientación sexual, biprésente, género físico, facultades socioeconómicas, condición étnica, edad, identidad nacional e intercultural.