Event Producer Job at PRA Business Events in San Francisco

1 day ago Be among the first 25 applicants This is a hybrid role and applicants must be based in the San Francisco Bay Area. This role will also involve regular travel to the Seattle area. PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. Primary Responsibilities Responsible for the logistical management and operational execution of client events and programs Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted Manages program changes during pre-planning and on-site, negotiating and up-selling Responsible for managing the expected gross margin for the event once contracted Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc. Ensures deposits for program have been received as contracted and billing is completed Determines Field Staff work assignments, based on program schedule and staffing needs Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff Participates in recruiting and training Field Staff Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc. Assists Experience Designers with program development according to specifications of client Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations Conducts pre-con meetings with client/hotel to review all details of the program as confirmed Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives Qualifications Bachelor's degree, or equivalent relevant experience 3 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred Ability to manage operations functions and effectively supervise and direct Field Staff Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents Ability to effectively present information and respond to questions from clients, supplier partners and hoteliers Ability to multitask and work on multiple programs with different deadlines Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners Must be able to work flexible hours including weekends, evenings and holidays Travel required to support region in Seattle and other Northern California cities and PRA system as needed The base salary range for this role is between $69,000 up to $76,000. Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages. Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event. Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives. Our Corporate And Incentive Program Planning Capabilities Include Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting. Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information. Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Management and Manufacturing Industries Events Services Referrals increase your chances of interviewing at PRA Business Events by 2x Sign in to set job alerts for “Event Producer” roles. 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Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr In Summary: This is a hybrid role and applicants must be based in the San Francisco Bay Area . Responsible for logistical management and operational execution of client events and programs . Must be able to work flexible hours including weekends, evenings and holidays . Base salary range for this role is between $69,000 up to $76,000 . En Español: 1 día atrás Estar entre los primeros 25 solicitantes Este es un papel híbrido y los solicitantes deben estar basados en el área de la bahía de San Francisco. Esta función también implicará viajes regulares a la zona de Seattle. PRA es la empresa líder del mercado de gestión de eventos comerciales, que ofrece experiencias únicas que mueven corazones, mentes y negocios hacia adelante. Mezclando pasión, alcance y autenticidad, PRA trabaja en colaboración con clientes para crear viajes creativos y multisensoriales de asistentes para dejar una impresión duradera. Primary Responsibilities Responsables por la administración logística y ejecución operativa de eventos y programas de clientes Sirve como contacto primario para el cliente durante la planificación preliminar y operación del programa de venta del cliente y asegura que las expectativas del cliente se superen para promover contratos de satisfacción y retención de cuentas. Asegura que los depósitos para el programa han sido recibidos conforme se ha contratado y la facturación está completada Determina las asignaciones de trabajo del personal de campo, basadas en el horario del programa y las necesidades de personal Prepara y distribuye hojas de viaje y cualquier otra información relevante del programa e instrucción para el personal de campaña Participa en el reclutamiento y capacitación Coordena y procesa todos los documentos del Personal de campo que implican una compensación incluyendo fichas temporales, informes de gastos y formularios de cambio de tasa salarial mantiene un inventario de uniformes y materiales del equipo de campo y coordina las compras de uniforme y equipos adicionales según sea necesario Completar todas las documentaciones de producción del programa, tales como follas de viaje, solicitudes de chequeo, acuerdos de servicio, facturación, costos laborales, reportes de gastos, etc. Asiste a los diseñadores de experiencias con el desarrollo del programa según las especificaciones del cliente Maneja la preparación de costos, resúmenes de programas, facturas de depósito, acuerdos de servicio y correspondencia relacionada Responsable por transmitir cualquier información necesaria sobre el programa a los representantes del hotel y del lugar para garantizar una coordinación perfecta con las operaciones del lugar Conducirá reuniones preconcertadas con el cliente/hotel para revisar todos los detalles del programa tal como se confirmó Mantendrá a los gerentes de ventas regionales y globales plenamente informados de todas las oportunidades y cambios en el programa y tomará medidas correctivas rápidas cuando sea necesario para asegurar la entrega exitosa de los objetivos del cliente. DMC, viajes de incentivos corporativos, hospitalidad o experiencia relacionada altamente preferida Capacidad para gestionar funciones operacionales y supervisar y dirigir eficazmente al personal en el campo Excelentes habilidades interpersonales y de comunicación con un grupo diverso de clientes, socios proveedores, compañeros de trabajo e empleados Capacidades para leer, analizar e interpretar los requisitos de la propuesta del cliente, contratos, informes financieros y otros documentos legales Capacidade para presentar efectivamente información y responder a preguntas de clientes. Ya sea en persona, remota o híbrida, PRA guía a las organizaciones para unir a la gente con contenido estratégico, compromiso de marca y experiencias auténticas de destino. PRA tiene equipos locales en los Estados Unidos que cubren más de 29 destinos principales, y un equipo de ejecución remoto que puede planificar cualquier lugar donde nuestros clientes imaginen una reunión u evento incomparable. Internamente, tenemos un programa robusto de sostenibilidad e impacto social que incluye iniciativas alrededor de la reducción del carbono, empujando hacia el cero desperdicio, apoyando a la Fundación Forestal Americana y PACT-USA, trabajando con nuestra cadena de suministro para garantizar que tengamos proveedores sostenibles y diversos para eventos de clientes y centrarnos en equidad, diversidad e inclusión. Nuestros planes y proyectos están en marcha y estamos entusiasmados con los cambios que hemos hecho y esperamos el impacto continuo que tendremos a través de estos programas e iniciativas. Nivel de la antigüedad nivel de empleo no aplicable Tipo de trabajo Función de trabajo a tiempo completo Función del puesto La gestión y las industrias manufactureras Eventos Servicios de referencia aumentan sus posibilidades de entrevistarse en eventos empresariales PRA por 2x Inscríbete para configurar alertas de empleo para los roles Event Producer. Gerente de Operaciones de Eventos - Ritz-Carlton Half Moon Bay Half Moon bay, CA $61,174.00-$74,938.00 hace 2 días Productor asociado Gap Digital Operations San Francisco, CA $13,200.00-$150,000.00 Hace 3 semanas San Francisco , CA $680,640.00-$760.000 .00 hace dos días