Event Producer Job at PRA Business Events in San Francisco

Overview This is a hybrid role based in the San Francisco Bay Area with regular travel to the Seattle area. Base pay range is provided in the post. PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. Base pay range $69,000.00/yr - $76,000.00/yr This role may require travel to Seattle and other Northern California cities as needed. Responsibilities Responsible for the logistical management and operational execution of client events and programs Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures client satisfaction and account retention Meets with Sales team to discuss client program details and serves as the primary client contact once the event is contracted Manages program changes during pre-planning and on-site, negotiating and up-selling Responsible for managing the expected gross margin for the event once contracted Orders, confirms and re-confirms all suppliers; develops relationships with suppliers/partners; negotiates and contracts terms of service and price Ensures deposits for the program are received as contracted and billing is completed Determines field staff work assignments based on program schedule and staffing needs Prepares and distributes trip sheets and other relevant program information for field staff Participates in recruiting and training field staff Coordinates and processes field staff paperwork, including timesheets, expense reports, and pay rate changes Maintains inventory of field staff uniforms and materials and coordinates purchases as required Completes program production paperwork (trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.) Assists Experience Designers with program development according to client specifications Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence Forwards necessary program information to hotels/venues to ensure coordination with venue operations Conducts pre-con meetings with client/hotel to review all details of the program Keeps Regional and Global Sales Managers informed of opportunities and program changes, taking prompt corrective action as needed Qualifications Bachelor's degree, or equivalent relevant experience 3 years of experience overseeing the execution of corporate meetings, client events, and other complex programs; DMC, corporate incentive travel, hospitality or related experience highly preferred Ability to manage operations functions and effectively supervise and direct field staff Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees Ability to read, analyze and interpret client proposals, contracts, financial reports and other legal documents Ability to present information and respond to questions from clients, supplier partners and hoteliers Ability to multitask and work on multiple programs with different deadlines Ability to work with all levels of management and staff, hoteliers, venue staff, clients and supplier partners Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues Flexibility to work hours including weekends, evenings and holidays Travel required to support the region in Seattle and other PRA locations as needed Benefits Benefits package includes Medical, Dental, and Vision insurance; Company-sponsored Life Insurance and Short/Long Term Disability Insurance; 401(k) with Match; Parental Leave; Cell Phone and Home Internet Stipends; Paid Vacation, Sick Leave, and Holidays; Pet Insurance; Flexible Spending Accounts; and other optional benefit coverages. About PRA Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event. Internally, we have a sustainability and social impact program with initiatives around carbon reduction, zero waste, and partnerships with organizations such as the American Forest Foundation and PACT-USA. We focus on engaging diverse suppliers and advancing equity, diversity and inclusion in our programs. Corporate and Incentive Program Planning Capabilities Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting. Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information. Job details Seniority level: Mid-Senior level Employment type: Full-time Job function: Management and Manufacturing Industries: Events Services #J-18808-Ljbffr