Government Jobs
Accounting Technician 4 (Civil Service) - OPEN & PROMOTIONAL
Government Jobs, Spokane, Washington, United States, 99201
Sheriff's Office Accounting Clerk
This position is responsible for performing a variety of paraprofessional accounting and clerical duties requiring the knowledge of basic accounting. Providing these services in an effective, efficient, and competent manner will ensure that the Sheriff's Office finances are accurate and up to date, that the staff are paid in a timely and appropriate manner, vendors and suppliers are paid within established time limits, and contracts are billed accurately and efficiently. Responsible for all accounts payable and accounts receivable transactions, plus transactions involving state and federal grants, using County financial software; maintains individual accounting and reports; instructs and trains staff on data entry of accounts payable transactions and training of new employees; responsible for staying current on purchasing policies and procedures, which entails advising the Sheriff, Undersheriffs, Command Staff, and Agency personnel. Total compensation: $60,650.27 - $84,892.39 annually. The starting pay will begin at $22.78 on the pay scale, with a pay increase after six (6) full months of employment, and will have annual increases thereafter, maxing out at the top step of the pay scale. This is not a remote-work position, all work will be performed in-person on site. Required additional documents checklist: The following documents must be uploaded with your application: Copy of valid driver's license (Must be uploaded with your application; front side only) A validated typing test ** (see below for details) Copy of DD-214 Member Form 4 (if applicable) Copy of permanent resident card AKA "Green Card" (if applicable; MUST be uploaded with your application; front side only) Copy of employment authorization document (EAD) card / Form I-797 (Notice of Action) / Form I-821D (if applicable; consideration of Deferred Action for Childhood Arrivals (DACA) recipients) Official transcripts must be submitted by the school registrar or their third-party affiliate: Official transcripts from the school of your highest level of education and/or transcripts showing proof of your highest degree obtained must be submitted to the Civil Service office in order to move forward in the hiring process. All transcripts must be official documents; they cannot be uploaded by applicants to your application. Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc. Accepted methods for transcript submission: Electronic submission: If your school distributes official, electronic transcripts, have your school registrar email the official transcripts directly to CS@SpokaneCounty.org Alternate arrangements: If your school does not issue electronic transcripts, please email CS@SpokaneCounty.org to make alternate arrangements. A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; Express Employment Professionals (509-747-6011) is one agency that offers validated typing tests for a fee. If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position. Open entry applicants: DO NOT SUBMIT A RESUME; resumes are NOT accepted in lieu of a complete online application. Promotional applicants: Professional resume - 2 pages maximum (please include details regarding your professional employment experience in accounting, bookkeeping, or related experience, if applicable) Copy of training records with the Spokane County Sheriff's Office (can be found in SETS) Copy of DD-214 - Member Form 4, (if applicable) All required documents must be received by Civil Service before an applicant is permitted to take the exam. If all required documents are not uploaded with the application or submitted to Civil Service by the deadline, the application will not be accepted. Testing information: Written exam: TBD depending on the number of qualified applicants who submit complete applications. Oral board interviews: TBD depending on the number of qualified applicants who submit complete applications. Individual times will be assigned upon completion of the written exam. Location: Spokane, WA 99224 (by invitation only). Invitations to the written exam will be sent to applicants who meet the minimum requirements, pass the typing test and submit complete applications by the closing deadline. Please note: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions. Final overall grade is determined by 50% written exam score and 50% oral board interview score. Seniority and/or Veteran's Preference are added after achieving a combined passing grade of at least 70%. Examples of duties: The following duties are not intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks. Process and post basic accounting and bookkeeping transactions in compliance with all applicable rules, regulations, and procedures; duties may vary per job assignment. Perform basic clerical accounting activities, including payroll, accounts payable, revenue, accounts receivable, and petty cash; review and validate data. Review source documents for compliance with Agency rules and regulations, determine proper handling of accounting and technical transactions within designated limits, and report any discrepancies. Process cash receipts and bank deposits. Facilitate the distribution of, and monitor all outstanding Agency/County-issued credit cards and purchasing cards. Assist Sheriff's garage staff in maintaining fleet inventory, including maintaining titles and registration of fleet inventory. Maintain inventory of attractive assets and fixed assets for the Sheriff's Office, on and off-campus. Assist Agency staff with travel-related expenses and in cooperation with the County Purchasing Department; support the purchase of supplies and services necessary for the Agency. Monitor ledger accounts, ensuring accounts are current. Respond to requests for information within the scope of authority. Cross train in a wide variety of clerical accounting duties. Other duties as assigned. Minimum requirements: This is an open and promotional position. Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED. Must keyboard accurately at 45 WPM. Open entry applicants must have an equivalent to five (5) years' full-time professional employment experience in accounting, bookkeeping, or related experience as defined herein. Promotional applicants must be a current Spokane County Sheriff's Office employee with at least three (3) years as a Sheriff's Technical Assistant 2 OR two (2) years as Sheriff's Technical Assistant 3 OR a combined total of three (3) years' experience as a Sheriff's Technical Assistant 2 and/or 3 OR a current Sheriff's Technical Assistant 2, or above, that has successfully completed probation and has an equivalent to three (3) years' full-time professional employment experience in accounting, bookkeeping, or related experience as defined herein. Selection factors: Knowledge of: Spokane County Sheriff's Office policies and procedures accounting and bookkeeping principles and methods; Washington State BARS and GAAP applicable policies, procedures, and regulations covering specific area of assignment principles of record keeping and records management computers, County financial software, and Microsoft Office Skilled in: maintaining accurate accounting records
This position is responsible for performing a variety of paraprofessional accounting and clerical duties requiring the knowledge of basic accounting. Providing these services in an effective, efficient, and competent manner will ensure that the Sheriff's Office finances are accurate and up to date, that the staff are paid in a timely and appropriate manner, vendors and suppliers are paid within established time limits, and contracts are billed accurately and efficiently. Responsible for all accounts payable and accounts receivable transactions, plus transactions involving state and federal grants, using County financial software; maintains individual accounting and reports; instructs and trains staff on data entry of accounts payable transactions and training of new employees; responsible for staying current on purchasing policies and procedures, which entails advising the Sheriff, Undersheriffs, Command Staff, and Agency personnel. Total compensation: $60,650.27 - $84,892.39 annually. The starting pay will begin at $22.78 on the pay scale, with a pay increase after six (6) full months of employment, and will have annual increases thereafter, maxing out at the top step of the pay scale. This is not a remote-work position, all work will be performed in-person on site. Required additional documents checklist: The following documents must be uploaded with your application: Copy of valid driver's license (Must be uploaded with your application; front side only) A validated typing test ** (see below for details) Copy of DD-214 Member Form 4 (if applicable) Copy of permanent resident card AKA "Green Card" (if applicable; MUST be uploaded with your application; front side only) Copy of employment authorization document (EAD) card / Form I-797 (Notice of Action) / Form I-821D (if applicable; consideration of Deferred Action for Childhood Arrivals (DACA) recipients) Official transcripts must be submitted by the school registrar or their third-party affiliate: Official transcripts from the school of your highest level of education and/or transcripts showing proof of your highest degree obtained must be submitted to the Civil Service office in order to move forward in the hiring process. All transcripts must be official documents; they cannot be uploaded by applicants to your application. Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc. Accepted methods for transcript submission: Electronic submission: If your school distributes official, electronic transcripts, have your school registrar email the official transcripts directly to CS@SpokaneCounty.org Alternate arrangements: If your school does not issue electronic transcripts, please email CS@SpokaneCounty.org to make alternate arrangements. A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; Express Employment Professionals (509-747-6011) is one agency that offers validated typing tests for a fee. If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet. If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position. Open entry applicants: DO NOT SUBMIT A RESUME; resumes are NOT accepted in lieu of a complete online application. Promotional applicants: Professional resume - 2 pages maximum (please include details regarding your professional employment experience in accounting, bookkeeping, or related experience, if applicable) Copy of training records with the Spokane County Sheriff's Office (can be found in SETS) Copy of DD-214 - Member Form 4, (if applicable) All required documents must be received by Civil Service before an applicant is permitted to take the exam. If all required documents are not uploaded with the application or submitted to Civil Service by the deadline, the application will not be accepted. Testing information: Written exam: TBD depending on the number of qualified applicants who submit complete applications. Oral board interviews: TBD depending on the number of qualified applicants who submit complete applications. Individual times will be assigned upon completion of the written exam. Location: Spokane, WA 99224 (by invitation only). Invitations to the written exam will be sent to applicants who meet the minimum requirements, pass the typing test and submit complete applications by the closing deadline. Please note: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions. Final overall grade is determined by 50% written exam score and 50% oral board interview score. Seniority and/or Veteran's Preference are added after achieving a combined passing grade of at least 70%. Examples of duties: The following duties are not intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks. Process and post basic accounting and bookkeeping transactions in compliance with all applicable rules, regulations, and procedures; duties may vary per job assignment. Perform basic clerical accounting activities, including payroll, accounts payable, revenue, accounts receivable, and petty cash; review and validate data. Review source documents for compliance with Agency rules and regulations, determine proper handling of accounting and technical transactions within designated limits, and report any discrepancies. Process cash receipts and bank deposits. Facilitate the distribution of, and monitor all outstanding Agency/County-issued credit cards and purchasing cards. Assist Sheriff's garage staff in maintaining fleet inventory, including maintaining titles and registration of fleet inventory. Maintain inventory of attractive assets and fixed assets for the Sheriff's Office, on and off-campus. Assist Agency staff with travel-related expenses and in cooperation with the County Purchasing Department; support the purchase of supplies and services necessary for the Agency. Monitor ledger accounts, ensuring accounts are current. Respond to requests for information within the scope of authority. Cross train in a wide variety of clerical accounting duties. Other duties as assigned. Minimum requirements: This is an open and promotional position. Must be a citizen of the United States, a lawful permanent resident, or a deferred action for childhood arrivals (DACA) recipient; must be able to speak, read, and write the English language; high school diploma or GED. Must keyboard accurately at 45 WPM. Open entry applicants must have an equivalent to five (5) years' full-time professional employment experience in accounting, bookkeeping, or related experience as defined herein. Promotional applicants must be a current Spokane County Sheriff's Office employee with at least three (3) years as a Sheriff's Technical Assistant 2 OR two (2) years as Sheriff's Technical Assistant 3 OR a combined total of three (3) years' experience as a Sheriff's Technical Assistant 2 and/or 3 OR a current Sheriff's Technical Assistant 2, or above, that has successfully completed probation and has an equivalent to three (3) years' full-time professional employment experience in accounting, bookkeeping, or related experience as defined herein. Selection factors: Knowledge of: Spokane County Sheriff's Office policies and procedures accounting and bookkeeping principles and methods; Washington State BARS and GAAP applicable policies, procedures, and regulations covering specific area of assignment principles of record keeping and records management computers, County financial software, and Microsoft Office Skilled in: maintaining accurate accounting records