Studio Manager Job at Archinect in Los Angeles

Overview

AAHA Studio is looking to fill the Studio Manager role. We are seeking candidates who share our core values: Passion, Curiosity, Dedication, Teamwork, and Responsiveness. A successful candidate has experience with small firms in or related to the design or construction industry. The position offers opportunities for professional growth, to lead and implement operational improvements for the firm, and to contribute to the communities we serve.

The Studio Manager will cover a wide range of responsibilities including general office, administrative, and marketing support. The general scope includes tasks and responsibilities that the candidate is expected to grow into. Not every task will be required daily, and prior experience with all tasks is not expected. We welcome applicants who are eager to learn, grow, and develop within the position. Strong communication skills, organizational and information management abilities, and comfort with learning and using software and technology are important (Office suite, Adobe suite, Squarespace, Dropbox, Slack, QBO, Monograph). A successful candidate is curious, technology-savvy, a proactive self-starter, detail-oriented, and thrives on organization.

[General Office]

• General office upkeep
• Receive incoming phone calls and in-person clients and visitors
• Receive and distribute incoming mail and deliveries; manage outgoing mail and deliveries
• Assist firm partners and staff with scheduling and miscellaneous project-related tasks
• Coordinate firm events (team lunches, celebrations, continuing education events, etc.)
• Coordinate with outside vendors

[Administration]

• Maintain office filing systems (paper and digital)
• Maintain firm’s Employee Manual and HR files
• Lead on-boarding of new staff
• Coordinate with firm’s insurance providers
• Prepare and send out monthly invoices to clients
• Coordinate with bookkeeper, including reviewing monthly deposits and invoices
• Maintain professional licenses and registrations
• Maintain standardized office forms
• Assist firm partners with new project proposals and contracts
• Maintain studios schedule related to new client meetings, and marketing / press related events
• Conduct initial intake meetings with potential new clients
• Manage the time keeping and project management platform (Monograph)
• Track project progress with project managers and firm partners
• Assist project managers and firm partners with project scheduling and team availability

[Marketing Support]

• Coordinate with the Studio’s PR team to ensure all press requests and deliverables are prepared as needed and ahead of deadlines
• Coordinate project photoshoots and provide on-site support as needed
• Manage delivery of award/marketing submittals and proposals
• Coordinate and implement website updates
• Instagram and social media planning
• Assist in research for and development of RFQ submittals
• Assist firm partners with lectures, conferences, outreach, and travel
• Create and maintain marketing materials
• Manage firm profile on multiple client rosters
• Maintain firm’s graphic standards and brand identity
• Maintain and update CRM database

[Compensation and Benefits]

• In-office for the first 3 months followed by a hybrid remote schedule
• Salary range of $65k – 75k, depending on experience
• Ten (10) days of paid time off
• Seven (7) paid holidays
• Office holiday closure the last week of the year (exact dates vary)
• A health insurance plan including medical coverage
• 401k retirement savings plan with a 3.0% matching firm contribution
• Potential participation in a profit-sharing plan
• Eligibility for bonuses based on firm profitability and individual performance

[About Us]

AAHA Studio is a concierge style, full-service, family-run Architecture and Interior Design Studio who work hand in hand with clients to deliver their dreams. We enjoy working on a range of project types including single family residential, retail, small scale commercial and hospitality. We are a young, design-driven studio run by the husband and wife team of Harper Halprin & Aaron Leshtz. Our team is family and our clients are part of that culture. We are collaborators. We leverage our individuality, our experiences and our unique points of view to create a stronger whole. We are nimble and inventive. We are experienced, but never stale. We are always seeking to learn and improve upon what came before with the objective of delivering the highest quality design and project management. We are warm, honest and engaging with each other, our clients and our collaborators. We seek the best solutions to specific problems.

[Ready To Join Us?]

Shoot Us An Email hello@aaha.studio To Tell Us a Little Bit About Yourself And Why You Would Be a Good Fit For AAHA Studio. Please Include The Following:

• Letter of interest and resume
• Tell us about a design object you love and/or the last great building you visited
• What was a great work “win” you had recently
• What artist would you add to the studio Spotify playlist?
• Please title your email: (your name) - AAHA Studio Manager
• Please attach or send a link to your resume and a few work samples

AAHA Studio is an equal opportunity employer and candidates of all backgrounds and identities are encouraged to apply. Please see www.aaha.studio for more information about our studio.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability To Commute/relocate:

• Los Angeles, CA 90035: Relia bly commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90035