Overview
Executive Assistant I - Strategic Communications, Americas at FTI Consulting. This role supports the Americas Leader of the Strategic Communications segment. The position requires strong organizational skills, sound judgment, and the ability to thrive in a fast-paced environment. You will be the go-to resource for ensuring smooth day-to-day operations, managing complex calendars, and coordinating events with discretion and professionalism.
What You'll Do
Executive & Administrative Support
- Provide daily support to the Americas Leader of Strategic Communications, ensuring seamless coordination of priorities.
- Manage complex and frequently changing calendars, anticipating conflicts and resolving scheduling issues proactively.
- Coordinate domestic and international travel, meetings, and logistics.
- Draft, edit, and proofread correspondence, presentations, and other documents with accuracy and attention to detail.
- Maintain organized paper and electronic files, contact lists, and records.
- Support daily in-office needs in collaboration with the EA Lead.
- Build and maintain relationships with key stakeholders, ensuring timely communication of priorities to the Americas Leader.
- Conduct tasks with a high degree of professionalism, discretion, and confidentiality.
Event & Office Coordination
- Coordinate logistics for internal and external meetings, including visitor setup, catering, materials, and technology.
- Partner with colleagues across Strategic Communications and other business units on events, team meetings, and office functions.
- Act as a liaison with reception, facilities, and vendors to ensure smooth office operations.
- Provide on-site support and troubleshooting during events and client meetings.
Operational & Financial Support
- Support new client opportunities in Salesforce, including conflict checks, engagement letters, and pitch materials.
- Process expenses and submit time entry with accuracy and timeliness in compliance with firm policies.
Collaboration & Team Support
- Partner with administrative peers and operations staff to ensure seamless support across the Strategic Communications team.
- Capture and distribute notes and action items from relevant meetings.
- Provide ad hoc support including data entry, contract preparation, proofreading, and collateral production.
- Maintain a proactive, detail-oriented approach in managing competing schedules and priorities.
Growth & Development
We are committed to investing in your professional development with programs focused on leadership, growth, and development opportunities. You will have access to on-the-job learning, self-guided professional development courses and certifications, and a dedicated coach to mentor and support your growth.
Basic Qualifications
- 3 years of administrative support experience (professional services experience preferred).
Preferred Qualifications
- Exceptional attention to detail with strong organizational and time-management skills.
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Expertise in complex calendar management across time zones.
- Experience coordinating meetings and events with a solutions-oriented mindset.
- Excellent written and verbal communication skills; ability to prepare polished materials.
- High level of professionalism, discretion, and confidentiality.
- Collaborative mindset with flexibility to support team and office needs.
- Commitment to in-office presence to foster collaboration and connectivity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Salesforce or similar CRM systems.
- Initiative and problem-solving ability, with a track record of identifying needs and driving efficiencies.