Kennesaw State University is hiring: Office Manager, CARE Services and Health Pr

Office Manager, CARE Services and Health Promotion & Wellness

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About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries. Our values are respect, integrity, collaboration, inclusivity, and accountability. We are part of the University System of Georgia and we are searching for talented people to join KSU. Come Take Flight at KSU!

Location Primary Location for Job Responsibilities: Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

Department-specific Tasks And Responsibilities

• Assists with the administration of a Center, including submitting contracts, coordinating training, outreach activities, and travel
• Assists with the coordination of collection, compilation, and analysis of Center activity data, and prepares comprehensive program reports and evaluation summaries
• Assists with marketing and outreach to create, edit, and disseminate printed and/or digital communications, marketing materials, and social media content for the Center and assigned departments
• Provides support to the departmental Advisory Board, including scheduling, outreach, and event coordination
• Assists with additional divisional initiatives and priorities when requested

Department-specific Knowledge, Skills, And Abilities

• Skilled in representing the department at national and international levels while upholding service excellence and professionalism
• Ability to interact with individuals/groups from diverse backgrounds and communication styles
• Ability to work as a contributing member in a team-oriented environment
• Ability to work occasional evenings and weekends
• Ability to recognize and protect confidential information and exercise judgment, tact, and diplomacy
• Ability to work in a fast-paced environment and adapt to change

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the location's Purchasing Card (PCard) usage and processes.

Responsibilities

KEY RESPONSIBILITIES:

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the department’s purchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes and distributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Required Qualifications

Educational Requirements
An bachelor’s degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Three (3) years of related administrative, office or clerical experience

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Previous experience with office management or staff supervision
Previous experience in higher education

Proposed Salary
The salary range for this position is $19.60 to $26.40 per hour. Offers are based on relevant experience.

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, retirement plans, tuition waiver, wellness options, and more!

Visit- https://hr.kennesaw.edu/benefits/index.php

Abilities

Knowledge, Skills, & Abilities
Able to maintain and appropriately utilize the location's PCard
Able to maintain confidentiality
Able to handle multiple tasks or projects at one time meeting deadlines

Knowledge
Knowledge of basic accounting, data and administrative management practices and procedures
Basic understanding of budgets

Skills
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with Microsoft Office suite
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia values Integrity, Excellence, Accountability, and Respect. Details on policies are available online through USG.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University prohibits harassment or discrimination based on race, color, sex, sexual orientation, gender identity or expression, ethnicity or national origin, religion, age, disability, or veteran status. See policy for details and contact Office of Institutional Equity for questions.

Other Information

This is a supervisory position. This position has financial responsibilities. This position requires a purchasing card (P-Card). Travel up to 24% may be required. This role is a position of trust. Background checks are required for final candidates in accordance with USG policy.

Background Check

Per USG policy, final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history prior to a conditional offer. Applicants may be asked for professional references and additional screenings as applicable.

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