Sylvan
This role is critical in developing comprehensive, compelling, and client-focused proposals for construction projects. While estimators will handle the financial components, the Proposal Writer will be responsible for crafting the narrative and assembling all non-cost elements of the proposal to clearly communicate the value Sylvan brings to each opportunity.
Key Responsibilities
Proposal Development
- Lead the creation of proposal documents in response to RFQs and bid opportunities.
- Collaborate with the Estimating coordinator, and the Estimating Manager to gather necessary inputs.
- Integrate project-specific elements such as:
- Preliminary construction schedules
- Organizational charts
- Historical safety information and safety plans
- Quality program and plan information
- Site logistics and conditions
- Manpower breakdowns
- Relevant past project experience
- Government forms and compliance documentation
- Bonding and insurance requirements
Workflow & Checklist Management
- Follow the established estimating workflow and checklist to ensure all proposal components are addressed.
- Track progress and deadlines for proposal-related tasks.
- Ensure proposals are aligned with client expectations and internal strategy.
Content Creation & Editing
- Write, edit, and format proposal content to ensure clarity, professionalism, and alignment with brand standards.
- Tailor messaging to highlight Sylvan's strengths, differentiators, and value proposition.
Collaboration & Coordination
- Coordinate with internal stakeholders including Business Development, Estimating, and Division Leaders.
- Participate in kickoff and review meetings to understand project scope and strategy.
- Support post-submission follow-up and revisions as needed.
- Coordinate estimators and GC's to ensure proper communication.
Qualifications
- Bachelor's degree in communications, Marketing, Construction Management, Business, or related field.
- 3+ years of experience in proposal or technical writing, preferably in the construction or engineering industry.
- Strong writing, editing, and organizational skills.
- Ability to interpret technical documents and translate them into client-friendly language.
- Familiarity with construction terminology, project workflows, and estimating processes.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Skills
- Experience working with estimating teams or in a construction environment.
- Understanding of safety, quality, and scheduling considerations in construction.
- Ability to manage multiple deadlines and work in a fast-paced environment.