Freelance Visual Merchandising Project Coordinator Job at WorkGenius Group in Ne

Freelance Visual Merchandising Project Coordinator

Title: Freelance Visual Merchandising Project Coordinator

Industry: Luxury Fragrance & Accessories

Location: New York, NY

Duration: 6 months, starting Mid-October

Responsibilities

• Own purchase orders and the end-to-end ordering process for lightbox graphics, door trains, fixtures, and related materials (specs, quotes, approvals, tracking, delivery confirmations)
• Act as day-to-day liaison between suppliers and internal stakeholders to ensure accurate production, quality control, and on-time delivery
• Maintain live trackers (POs, production schedules, ship/receive logs, inventory) and proactively flag risks with mitigation plans
• Coordinate communication with field teams (store managers, regional leads, installers) to ensure clear briefs, planogram alignment, and timely execution
• Build and refine presentation decks (concept boards, planograms, shop-in-shop layouts, before/after recaps) aligned to beauty/luxury brand guidelines

Requirements

• 2–4 years in visual merchandising, retail marketing, or production/graphics coordination, ideally within beauty, luxury, or fashion
• Working knowledge of retail fixtures, signage, substrates, and print production (lightboxes, vinyl, acrylic, mounting methods)
• Proficiency with project tools and Excel
• Strong PowerPoint/Google Slides; Adobe InDesign/Illustrator/Photoshop preferred
• Comfortable with planograms, floor plans, vendor proofs, and precise measurement checks

Skills

• Visual Merchandising
• Project Coordination
• Retail Marketing
• Production
• Graphics

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

Base pay range: $26.88/hr - $26.88/hr