Associate Producer Job at Jack Morton Worldwide in Los Angeles

Overview

We’re looking for a motivated Associate Producer in the Southern California area. While you’ll be a Jack Morton employee, this role will be uniquely embedded with one of our key clients, working with their team on a regular basis. Candidates must be based in the Southern California area and willing to travel to the office in El Segundo at least three days a week.

We believe in Extraordinary.

At Jack Morton we create head-turning, stomach-dropping, mind-boggling, smile-inducing brand experiences for everyone. It’s the future of marketing and there’s nothing passive or predictable about it. We promise every day will be different from the previous one in a very good way.

We take care of each other, as much as we take care of business. We marvel in each other’s uniqueness and revel in what each of us brings to the human potluck that is Jack.

So, if you want to help shape the future of an entire industry, welcome. If you feel work, and the people you work with, can be extraordinary, let’s chat. We’re Jack, and we can’t wait to meet you.

That brings us to you.

You are an Associate Producer who will support all aspects of a program successfully delivered to the client. The Associate Producer for the third-party conference team is a key member of Client Marketing & Events (CPS), responsible for supporting the conference planners in the execution of third-party conferences. This role supports the seamless execution of conferences by managing venue sourcing, logistics, swag and materials, vendor onboarding, and budget reconciliation. The Producer combines strong project management and financial tracking skills with cross-functional collaboration to ensure conferences are delivered on time, within budget, and to the highest standard.

What you’ll be doing

• Source and evaluate venues for hosted events, balancing quality with budget considerations
• Track the delivery of conference materials and shipments, proactively addressing and resolving any logistical delays
• Manage swag inventory across multiple regions, including placing regular orders and sourcing new items as needed
• Prepare and reconcile event estimates, budgets, and post-event actuals
• Manage expense reporting and coordinate conference invoice submissions
• Manage the onboarding of new vendors to ensure smooth procurement
• Oversee the ordering and coordination of swag, marketing materials, and other event-related collateral
• Collaborate with cross-functional teams to align on budgets, timelines, and event deliverables
• Maintain accurate records of event assets, inventory performance, and vendor relationships
• Contribute to the continuous improvement of event management processes and workflows

What you’ll bring to Jack

• Bachelor’s degree in marketing, communications, business administration, event planning/hospitality, or a related field
• 5+ years of experience in event planning, preferably within financial services
• Proficiency in Microsoft Office Suite, Zoom Meeting, Cvent
• Strong project management skills with the ability to handle multiple tasks and meet tight deadlines in a fast-paced environment
• Excellent budgeting skills, ability to manage, monitor and reconcile budget effectively
• Excellent verbal and written communication skills
• Highly detail-oriented with commitment to ensuring accuracy and high-quality results
• Accountable, results-driven, and able to take ownership of responsibilities
• Ability to work under tight deadlines

Who you are

• Extraordinary! Both as a person and a multi-tasker
• Detail-oriented. You leave nothing to chance
• Creative problem solver. You’re able to change course at the drop of a hat
• Cool under pressure. Prepared for every possible situation that might pop up
• Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity and innovation
• Passionate, Agile, Respectful, and Brave

Last but not least, we believe in diversity, equity and inclusion.

Jack Morton and Genuine are equal opportunity employers; we strongly value diversity. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. In 2020, Jack Morton and Genuine, as part of Interpublic Group (IPG), have been named to the Bloomberg Gender Equality Index (GEI), and Jack Morton has once again been designated a Best Place To Work For LGBTQ Workplace Equality by the Human Rights Campaign in their Corporate Equality Index.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us for assistance. This email address is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages not related to an accommodation cannot be answered.