Office Manager Interdisciplinary Studies and School of Communication and Media J

Overview Job Title: Office Manager Interdisciplinary Studies and School of Communication and Media Location: Kennesaw, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 290063 Location details: Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location\'s Purchasing Card (PCard) usage and processes. This position will be split 80/20 between The Department of Interdisciplinary Studies and the School of Communications and Media. Responsibilities Assists with assigned area administrative and clerical duties Maintains email, voicemail boxes and filing system Receives and distributes incoming and outgoing mail Manages supply inventory and submits invoices for payment Responsible for utilizing and maintaining the department’s purchasing card (PCard), cash and/or credit card Prepares department meeting agendas, meeting notes and distributes accordingly Assists with projects and event support Creates and maintains office related records and reports Interprets, monitors, and analyzes information regarding operating reports, policies and procedures Oversees and coordinates the day-to-day office operations May supervise assigned staff and/or student assistants Required Qualifications Educational Requirements Bachelor\'s degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience Required Experience Three (3) years of related administrative, office or clerical experience Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education in a related field Preferred Experience Previous experience with office management or staff supervision Previous experience in higher education Proposed Salary The budgeted salary range is $20.60 to $22.93 per hour. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits. Knowledge, Skills, & Abilities ABILITIES Able to maintain and appropriately utilize the location\'s PCard Able to maintain confidentiality Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Knowledge of basic accounting, data and administrative management practices and procedures Basic understanding of budgets SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2. More details at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu. Other Information This is a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1%-24% of the time. This position does not require security clearance. Background Check Credit Report Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf #J-18808-Ljbffr